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InVitro Cell Research, LLC ยท 2 days ago
Executive Assistant
NYC Metro Area
Part-time
Onsite
Mid Level
3+ years exp
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Hiring Manager
Aaron Carman
Insider Connection @InVitro Cell Research, LLC
Responsibilities
Actively manage and maintain the Executive Director's calendar, including scheduling meetings, appointments, tasks, and travel arrangements.
Ensure the Executive Director is informed of and prepared for upcoming commitments and responsibilities.
Facilitate the submission and processing of expense reports and reimbursements.
Track and manage budgets for travel and other departmental expenses.
Purchase office supplies and equipment for the facility, ensuring all items are procured promptly and cost-effectively.
Oversee the management of facility services, including maintenance, repairs, and vendor relationships.
Represent the Executive Director at minor meetings, taking notes and reporting back with relevant information and action items.
Act as a liaison between the Executive Director and internal/external stakeholders, ensuring clear and effective communication.
Work closely with vendors, collaborators, research subjects, and the board to facilitate communications and ensure smooth operations.
Handle inquiries and follow-up actions from vendors, research subjects, and collaborators in a timely and professional manner.
Assist in planning, coordinating, and executing projects as directed by the Executive Director.
Monitor project timelines, milestones, and deliverables, ensuring projects are completed on time and within scope.
Coordinate all aspects of travel, including booking flights, accommodations, and transportation.
Prepare detailed travel itineraries and ensure all travel arrangements are cost-effective and align with company policies.
Qualification
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Required
Bachelor's degree in Business Administration, Management, or a related field preferred.
Minimum of 3-5 years of experience in an executive assistant role or similar capacity.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
High level of discretion and professionalism in handling confidential information.
Ability to work independently and as part of a team.
Preferred
Experience in managing schedules and travel for senior managers or executives.
Familiarity with financial processes, including expense reports and budget tracking.
Strong problem-solving skills and attention to detail.
Ability to build and maintain effective working relationships with internal and external stakeholders.
Company
InVitro Cell Research, LLC
InVitro Cell Research, LLC (ICR) is a privately funded company focused on regenerative and preventive personalized medicine.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kirstie Stansfield
Chief Operating Officer
Company data provided by crunchbase
