Martin & Company · 4 hours ago

Executive Assistant

United States

Full-time

Remote

Senior Level

5+ years exp

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Responsibilities

Optimize the Executive Team’s Workflow: Manage calendars, schedule meetings, and oversee travel arrangements to keep things running smoothly.

Coordinate Communications: Prepare correspondence, meeting minutes, announcements, and client communications with clarity and timeliness, ensuring alignment on deliverables.

Deliver High-Impact Projects: Research, draft, and finalize client contracts while designing and maintaining professional templates for presentations, reports, and other client-facing materials.

Support Cross-Functional Initiatives: Collaborate with Operations, Sales, and Systems departments to complete deliverables on time while monitoring project timelines and ensuring accountability.

Maintain Organization: Streamline internal systems and processes, keep track of deadlines and deliverables, and manage sensitive client and internal documents with discretion.

Champion Creativity: Design graphics and videos for marketing, announcements, and presentations using tools like Canva, Adobe, or similar platforms to enhance brand presence.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Senior administrative experienceMicrosoft Office SuiteExcel proficiencyG-Suite familiarityAdobe proficiencyCanva proficiencyHubSpot familiarity