169 applicants

Company

Moonshot · 4 hours ago

Executive Assistant

Washington, DC

Full-time

Remote

Mid Level

$80K/yr - $100K/yr

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AnalyticsCyber Security

No H1B

Security Clearance Required

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Responsibilities

Directly manage the founder's calendar, scheduling meetings, appointments, and speaking engagements with discretion and foresight. Exercise sound judgment when committing the founder's time, ensuring optimal use of their schedule and evaluating the urgency and importance of requests

Oversee all aspects of domestic and international travel, including flight arrangements, visa requirements, accommodations, transportation, and logistical coordination. Ensure time zone considerations are factored in when scheduling travel and meetings, optimizing travel time and minimizing disruptions

Manage the founder's incoming emails, prioritizing and triaging urgent client, partner, and team communications. Draft timely, professional responses as needed, ensuring that no client emails go unanswered for more than 24-48 hours. Build and maintain strong relationships with key clients and partners, ensuring proactive and consistent follow-up

Track high-priority tasks and follow up on ongoing requests to ensure timely completion. Keep the founder informed of progress and ensure deadlines are met without compromising quality

Prepare, reconcile, and submit expense reports in a timely manner, ensuring accuracy and compliance with company procedures

Take detailed and accurate meeting minutes, ensuring that actionable items are clearly identified and communicated to relevant stakeholders for follow-up

Handle day-to-day administrative tasks including printing, mailing, copying, and managing emails. Maintain organizational systems to ensure smooth operations

Assist in the preparation of special projects, including creating PowerPoint presentations, financial spreadsheets, reports, and agenda materials. Provide support for project documentation and presentation materials as needed

Draft and prepare routine correspondence for the founder's signature

Other additional and/or alternative duties as assigned from time to time

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Commercial backgroundPolitical backgroundComplex travel arrangementsStakeholder managementGoogle SuiteClient communicationsEmail managementProject management

Required

Strong commercial or political background experience, demonstrated through previous roles that involved strategic planning, stakeholder management, or policy development. Experience navigating complex landscapes and managing high-level priorities is essential

Significant experience managing complex international and domestic travel arrangements

Excellent written and verbal communication skills, with exceptional writing, editing, and proofreading abilities

Skilled in protecting the professional and personal needs of a busy Executive.

Proven experience in managing client communications, prioritizing urgent requests, and maintaining professional relationships with partners and stakeholders. Comfortable handling high volumes of email and correspondence with clients

Strong organizational skills, with the ability to handle multiple responsibilities simultaneously

Ability to handle ambiguity, think on your feet, and adjust to shifting priorities in a fast-paced environment

A proactive, positive attitude with a commitment to delivering tasks efficiently

Exceptional attention to detail, with the ability to assess and prioritize tasks quickly and efficiently, ensuring that critical matters are addressed in a timely manner

Highly trustworthy and ability to maintain confidentiality and use discretion and diplomacy in both written and verbal communications

Strong IT skills, with proficiency in relevant software and tools

Willingness to work outside regular working hours where required

Commitment to Moonshot's mission

In addition, we require and will check on candidates' eligibility to work in the US. Candidates will be expected to undertake and pass any relevant security clearance procedures per the needs of clients.