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Company

Original Job Post

myGwork - LGBTQ+ Business Community · 2 days ago

Executive Assistant

Boston, MA

Full-time

Onsite

Mid, Senior Level

$80K/yr - $125K/yr

5+ years exp

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Responsibilities

Work directly with the Chief Product Officer (CPO) to support all aspects of her daily work routine

Maintain the CPO's calendar, including scheduling meetings, appointments, speaking engagements etc. Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients regulators and vendor partners

Exercise discretion in committing time and evaluating needs

Arrange complex travel (domestic and international)

Prepare, reconcile, and submit expense reports

Serve as a liaison between the CPO, her team and executive partners. This includes receiving and screening the CPO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution

Determine priority of matters of attention for the CPO; redirect matters to staff to handle, as appropriate

Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail

Prepare a variety of materials on a daily weekly or monthly basis; presentation materials, meeting handouts and meeting agendas

Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Exercise professionalism and discretion and judgment in handling sensitive and confidential financial, legal, personnel and company information

Work collaboratively with others across multiple business lines and geographies

Qualification

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Executive AdministrationMicrosoft Office SuiteMicrosoft OutlookProofreadingProblem-SolvingAdaptabilityInterpersonal SkillsCustomer ServiceSelf-Motivated

Required

Bachelor's degree or equivalent work experience with a focus in related field preferred

Five plus years of executive administrative experience

Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts

Exceptional writing, editing, and proofreading skills

Exercise good judgment; inventive and thorough. Ability to use discretion in researching and analyzing problems

Enjoys a rapidly changing environment. Ability to adapt to changing priorities and meet deadlines

Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels

Self-motivated, willing to assume responsibility without direct supervision