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Company

Original Job Post

myGwork - LGBTQ+ Business Community · 3 days ago

Executive Assistant

New York, United States

Full-time

Onsite

Senior Level

$77K/yr - $141K/yr

10+ years exp

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Responsibilities

Work closely with the executives, proactively anticipating expectations, needs, and performance standards.

Understand complex priorities to ensure that the executive’s time is optimized with minimal input.

Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.

Utilize knowledge of the company’s business to effectively conduct research as needed for special projects.

Handle sensitive situations with professionalism, confidentiality, and good judgment.

Track, monitor, and guide progress of projects and action items to ensure they remain on course.

Manage high volume calendars (domestic and international) - scheduling, organizing and managing complicated and sometimes hectic schedules.

Responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation, and miscellaneous administrative functions as needed.

Act as a liaison for direct reports.

Assist other TTD team members with special project deliverables as needed.

Highly independent in coordinating activities between departments and outside parties.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Computer skillsMS Office SuiteZoomWebexConcurWorkdayConfluenceExpense reportingForeign travelCurrency conversionProblem-solvingInterpersonal communicationTime managementInitiativeCreativityFlexibilityTeamworkConfidentialityFast learnerAttention to detailFollow-throughPositive attitudeWork ethicCustomer serviceOwnershipAccountabilityAdvertising Technology

Required

BS degree preferred or equivalent and 10+ years of previous experience supporting executives in a technology, advertising/marketing services, or other fast-paced environments.

Strong computer skills required (MS Office Suite – Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Concur, Workday and Confluence strongly preferred.

Experience with processing expense reporting. Especially with foreign travel and currency conversion.

Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts.

Ability to handle heavy workload and fast-paced work environment, constantly striving to add value, without losing focus.

Manage multiple priorities and exhibit initiative, creativity and flexibility.

Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives.

Absolute confidentiality and discretion are critical.

A fast learner, someone who takes the initiative to figure out what needs to be done.

Excellent attention to details and follow-through skills.

Positive attitude and strong work ethic, can-do, roll-up your sleeves style.

Excellent customer service skills and able to work well with different types of personalities.

Ability to take ownership of assignments and show great accountability for work.