131 applicants

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Company

Original Job Post

Okta · 3 days ago

Executive Assistant

San Francisco, CA

Full-time

Hybrid

Senior Level

$104K/yr - $156K/yr

5+ years exp

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Responsibilities

Manage calendars to maximize time effectiveness and support executives.

Coordinate All Hands meetings, drive special projects and events, and manage business rhythm.

Ensure teams stay aligned through recurring communication routines.

Meet deadlines, identify opportunities for improvement, and collaborate with cross-functional teams.

Assist with travel planning, handle confidential information discreetly, and assist with organizational communications.

Provide back up for vacation/illness, interact with senior team members, and be flexible in response to changing priorities.

Lead priorities, set expectations, and demonstrate strong communication, planning, organizational, and analytical skills.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive assistantGoogle slidesPresentationsSchedulingLogisticsProductivity toolsCollaboration toolsGoogle workspaceSlackZoomVendor managementTime managementAttention to detailFlexibilityInterpersonal skillsAdaptabilityCommunication skillsPlanningOrganizational skillsAnalytical skillsRunning ReportsExporting DataGoogle SheetsProject ManagementAdaptableOrganizedProactive

Required

A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders

Excellent time management skills and attention to detail

Experience with building presentations in Google slides

Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)

Proven ability to interact with senior team members, vendors and leaders

Ability to be flexible in response to changing priorities and needs

Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

Strong communication, planning, organizational and analytical skills

Excellent verbal and written communication skills

Preferred

Willing to learn or experience in the following areas is a bonus: Experience in running reports and exporting data into gSheets, Experience in project management

Adaptable – has demonstrated flexibility in the face of change

Organized - has good time, space and task management skills

Proactive - has the ability to foresee problems and prevent them by taking action

Benefits

Health, dental, and vision insurance

401(k)

Flexible spending account

Paid leave (including PTO and parental leave)

Company

Okta

Glassdoor

3.6

Okta is a management platform that secures critical resources from cloud to ground for workforce and customers.

Founded in 2009

San Francisco, California, USA

5,001-10,000 employees

http://www.okta.com

H1B Sponsorship

Okta has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (80)

2022 (160)

2021 (182)

2020 (118)