Oldcastle APG · 3 days ago

Executive Assistant

Atlanta, GA

Full-time

Onsite

Entry Level

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Responsibilities

Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the CIO and IT leadership.

Communication Liaison: Act as a primary point of contact for internal and external communications, including screening calls, managing emails, and responding to inquiries on behalf of the CIO and IT department.

Document Management: Prepare and distribute documents, presentations, and reports as needed, ensuring accuracy and confidentiality of information.

Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.

Vendor Management: Coordinate with vendors and suppliers as needed, including managing contracts, invoices, and procurement processes for IT-related services and supplies.

Expense Management: Track and reconcile expenses, process invoices, and maintain accurate records of departmental spending.

Information Management: Maintain organized filing system (SharePoint/Teams) ensuring easy access to information and compliance with data security policies.

Special Projects: Assist with special projects and initiatives as assigned by the CIO, providing support and expertise to help achieve departmental objectives.

Qualification

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Project ManagementMicrosoft OfficeProblem-SolvingOrganizational SkillsCommunicationProfessionalismAdaptabilityAttention to Detail