156 applicants
Pivot Bio · 3 days ago
Executive Assistant
Wayzata, MN
Full-time
Onsite
Mid, Senior Level
$84K/yr - $105K/yr
5+ years exp
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Responsibilities
Efficiently manage the CEO's calendar by scheduling and prioritizing appointments, ensuring there are no conflicts. Keep track of critical events and deadlines with timely reminders. Coordinate calendar invites with internal and external stakeholders and communicate any schedule changes to all relevant parties without delay.
Oversee daily office functions and maintain a well-stocked and organized supply inventory. Manage vendor relationships and ensure office equipment is properly maintained and functional. Coordinate necessary maintenance and repairs. Oversee mail and courier services to keep business operations smooth.
Arrange and manage all business travel aspects for the CEO and some other execs, including booking flights, accommodations, and ground transportation. Handle and resolve any issues that emerge before or during travel.
Schedule and provide support for Board of Directors meetings.
Organize and prepare for internal and external meetings, including gathering documents and attending to logistics of meetings
Ensure expense claims and reimbursements are processed promptly.
Prioritize emails and respond in a timely manner
Prepare presentations, agendas, reports, special projects and other documents in support of company objectives.
Qualification
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Required
Highly organized and detail focused, with well-honed time-management skills
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive topics with discretion
Ability to manage and prioritize multiple projects
Proficient with Microsoft products
5+ years in an executive assistant role or similar, with at least 2 years providing administrative support to an executive team
Bachelor's degree or equivalent experience
Benefits
Stock options
Health/Dental/Vision insurance with employer-paid premiums
Life, Short-Term and Long-Term Disability policies
Employee Assistance Program with free referrals and discounts
401(k) plan, 3% Match
Commuter benefits
Annual Training & Development support
Flexible vacation policy with a generous holiday schedule
Company
Pivot Bio
Pivot Bio is an agricultural tech company improving the microbiome by taking nitrogen from the air and making it available for plants.
201-500 employees
Funding
Current Stage
Late StageTotal Funding
$616.9MKey Investors
BloombergNEFBreakthrough Energy VenturesDCVC
2021-07-19Series D· $430M
2021-04-08Grant· Undisclosed
2020-04-30Series C· $100M
Leadership Team
Christopher Abbott
Chief Executive Officer
Robert Houghton
Chief Financial Officer
Recent News
PRNewswire
2024-06-05
The Ames Tribune
2024-05-23
2024-05-19
Company data provided by crunchbase
