Prompt Therapy Solutions Inc · 10 hours ago

Executive Assistant

United States

Full-time

Remote

Entry, Mid, Senior Level

$90K/yr - $90K/yr

5+ years exp

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Responsibilities

Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with the Co-founder on schedules, proactively scheduling complex/large meetings, and working with external and internal stakeholders regularly.

Heavy email and schedule management for the Co-Founder.

Support the Co-Founder in preparation for team meetings, including preparation of meeting content, capturing action items, and circulating meeting notes as needed.

Assist with event preparation for the Co-Founder, including researching event locations, logistics management, and preparing event content.

Arrange company events outside of the workplace, such as meal reservations, client outings, community engagement events, and employee appreciation events.

Personal assistance as needed, providing support with tasks that ensure the Co-Founder’s productivity and efficiency.

Special projects or other administrative tasks as assigned.

Demonstrates initiative, discretion, and tact in managing email, telephone calls, and other requests.

Willingness to travel occasionally.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar managementEmail managementEvent preparationMicrosoft WordMicrosoft ExcelMicrosoft PowerPointGoogle WorkspaceSlackC-Suite experience

Required

Minimum of 5 years of professional experience, 3 of which include supporting multiple C-Suite executives

Exceptional interpersonal skills with a friendly, positive, and professional demeanor

Advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack

Proven ability to handle multiple tasks simultaneously, shift gears quickly, and meet deadlines in fast-paced, dynamic environment while maintaining professional composure

Demonstrated history of being highly organized and detail oriented

Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management.

Solid analytical, research, critical thinking, and decision-making skills