Be an early applicantLess than 25 applicantsPosted by Agency

Company

Original Job Post

Robert Half · 2 days ago

Executive Assistant

Westmont, IL

Contract

Onsite

Entry Level

Wonder how qualified you are to the job?

Maximize your interview chances

ConsultingHuman Resources

Actively Hiring

Insider Connection @Robert Half

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage digital and hard copies of files, data, and contacts for household operations.

Collaborate on schedule and calendar appointments.

Handle product research, personal shopping, and returns.

Proactively manage prescriptions and supplements, including inventory, ordering, and pickups.

Manage calendars for guest and cleaning services for other properties.

Review and organize vendor proposals and invoicing for approval.

Update and maintain household operations procedural documentation.

Manage day-to-day tasks of the Housekeeper, ensuring cleaning protocols are followed and providing backup coverage when needed.

Work with the Housekeeper on managing clothing needs, including dry cleaning, packing for trips, unpacking, and seasonal closet rotations.

Manage personal and household inventories and purchase items when needed.

Facilitate the maintenance of the primary residence's mechanical systems and vehicles.

Purchase, arrange, and care for interior floral arrangements and plants.

Work with Partner on technology needs.

Assist with yearly/seasonal projects at residences.

Handle personal shopping and any returns.

Prepare occasional, simple meals and manage produce when the Housekeeper is not available.

Answer phone and door courteously.

Collaborate and coordinate for visit prep, maintenance, and special projects for out-of-state residences.

Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Calendar Management, Correspondence, C-Suite, Documentation, Business proposals, and High-Volume Invoicing.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft ExcelMicrosoft Office SuitesMicrosoft OutlookInvoicingDocumentationCalendar ManagementCorrespondence ManagementBusiness ProposalsC-Suite SupportProblem-SolvingOrganizationalMultitaskingVerbal CommunicationWritten CommunicationIntegrityConfidentialityTeamworkHealthcare Sector KnowledgeNHS Experience

Required

Proficient in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook

Familiarity with high-volume invoicing and documentation

Experience in managing calendars and correspondence

Ability to support C-suite executives effectively

Skilled in creating and managing business proposals

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Ability to handle sensitive information with the highest degree of integrity and confidentiality

Demonstrated ability to work effectively both independently and as part of a team

Proven problem-solving skills and the ability to handle pressure in a fast-paced environment

Preferred

Previous experience in the healthcare or NHS sector is preferred

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) Plan

Company

Robert Half

Glassdoor

3.8

Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers.

Founded in 1948