Scotiabank · 2 weeks ago

Executive Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$61K/yr - $102K/yr

5+ years exp

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Responsibilities

Provide high level administrative support for one or more members of the Executive Committee/Chief Officers, requiring discretion, confidentiality, a good understanding of technical and business vocabulary and a detailed knowledge of the organization's operations, procedures, and people.

Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.

Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.

Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.

Provide guidance and mentorship to more junior members of the Admin Team. Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required.

Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Perform other duties as required.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Business administrationMS Office 2010Coordination skillsTime-management skillsHandle sensitive materials

Required

Post-secondary training in business administration or an equivalent combination of education and related experience

A minimum of 5 to 7 years of experience in a business administration support function

Strong technical skills and knowledge of MS Office 2010

Excellent coordination, organizational, time-management and work prioritization skills

Attention to detail, resourceful, and accountability in follow-up

Proactive approach to problem-solving and the ability to work independently to make decisions.

Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization

Flexibility, high tolerance for change and an ability to learn quickly

Ability to handle sensitive materials under the pressure of last minute deadlines

Desire to be proactive and create a positive experience for others