Seneca Holdings · 3 days ago

Executive Assistant

United States

Full-time

Remote

Entry Level

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Insider Connection @Seneca Holdings

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying timelines and due dates

Assist with the identification and documentation of standard operating procedures, processes, and guidance to ensure operation efficiency and effectiveness

Assist in the review and drafting responses to data calls, trend analyses, or other inquiries that require analysis of operations and mission execution

Provide assistance in planning and managing activities such as requirements analysis, business process improvement, program planning and execution support

Perform a wide variety of tasks associated with supporting government and military staff in the conduct of day-to-day operations; assisting with both complex and general administrative duties

Perform schedule/calendar management tasks, such as arranging travel; scheduling meetings, conferences, speaking engagements, and other appointments; ensuring there are no schedule conflicts; and ensuring staff being supported have pertinent information regarding their schedules

Perform office management tasks, such as managing office supply inventory, minimizing downtime of office equipment, and ensuring classified information is handled properly.

Manage the flow of information to and from senior leadership

Receive and make phone calls on behalf of senior leadership

Open and sort mail

Review and summarize memos and documents prior to forwarding to senior leadership

Assist in preparing and formatting information for internal and external distribution

Maintain and manage correspondence packages

Create presentations, write reports, transcribe meeting minutes, edit and proofread documents of various types

Set up and manage electronic and paper filing systems

Qualification

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Active Public TrustMilitary Environment ExperienceCalendar ManagementEnterprise Correspondence SystemsElectronic Travel SystemsProblem-SolvingCommunicationMulti-Tasking