Executive Assistant @ ServiceNow | Jobright.ai
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ServiceNow · 2 hours ago

Executive Assistant

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Business Process Automation (BPA)Cloud Management
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Growth Opportunities
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H1B Sponsor Likelynote

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Responsibilities

Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off-site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
Meeting and interview preparation. + Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews. + Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants. + Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
Handle all travel (flight, hotel, car) arrangements (domestic and international)
Expense management duties, which includes submitting expense reports and receipts in a timely manner
Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
Submit and manage all help desk support requests for Sr. Directors as needed
Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
Project work as needed to support each teams’ goals

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative Assistant ExperienceCalendar ManagementExpense ManagementOnboarding SupportTravel ArrangementsMicrosoft WordMicrosoft OutlookMicrosoft PowerPointZoomConcurBOXProject Management

Required

5+ years of administrative assistant experience
Proactive, one step ahead work ethic, attitude and approach
Multi-tasking is not an issue for you, you're able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
Ability to drive schedules and agendas with deeper understanding of context
Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
Superior communication skills with the ability to work across all levels, internally and with agencies
High level of confidentiality, discernment and judgment
Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and JV20

Company

ServiceNow

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ServiceNow is an AI platform that delivers IT operations, field service management, and app engine solutions.

H1B Sponsorship

ServiceNow has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (650)
2022 (816)
2021 (565)
2020 (420)

Funding

Current Stage
Public Company
Total Funding
$83.7M
Key Investors
Sequoia CapitalJMI Equity
2022-12-09Post Ipo Equity
2012-07-20IPO
2012-03-20Private Equity· $10.98M

Leadership Team

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Bill McDermott
Chairman and CEO
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Pat Casey
Chief Technology Officer & EVP of DevOps
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Company data provided by crunchbase
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