Be an early applicantLess than 25 applicants

This job has closed.

Company

Original Job Post

University of California, San Francisco · 2 days ago

Executive Assistant

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

AssociationBiotechnology

H1B Sponsorship

Actively Hiring

Insider Connection @University of California, San Francisco

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage a highly complex executive calendar and meeting coordination.

Provide on-site logistical support for meetings including slides, agendas, refreshments, video teleconferencing, etc.

Coordinate complex travel logistics such as arranging flights, transportation, lodgings, meeting registrations, and tracking financial commitments.

Exercise skilled judgment and discretion in triaging emails and other incoming requests for the Dean.

Draft written communications and materials, provide background materials, talking points, and briefing materials for the Dean.

Compose and maintain the Dean's task lists.

Take on a variety of ad-hoc projects as needed.

Provide high executive level support and direct inquiries to appropriate resources as needed.

Understand Dean's goals and priorities, School's structure, academic programs, policies, workflow, and communication demands.

Resolve the most complex issues with institution-wide impact using concepts and organizational objectives.

Maintain an expert level of professionalism, confidentiality, and diplomacy.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Computer applicationsProofreadingProject managementProblem-solvingPolitical acumenService orientationCommunicationFlexibilityDiscretionTeamwork FERPA

Required

Bachelor's degree in related area and / or equivalent experience / training.

Minimum 5 years of experience working in a large complex organization supporting an executive.

Advanced knowledge of the organization's processes, protocols and procedures.

Intermediate to advanced knowledge of common organization-specific computer applications.

Strong analytical / problem-solving skills.

Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.

Advanced service orientation.

Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. Advanced writing, proofreading and editing skills.

Ability to multi-task with demanding timeframes. Flexibility to adapt to sudden changes.

Ability to use a high level of discretion and maintain all confidentiality.

Mid-level project management skills.

Ability to work both independently and in a group/team setting.

Preferred

Knowledge of federal regulations such as FERPA.

Company

University of California, San Francisco

Director of the Lab for Advanced Cytometry (LAC) and the Sony Biotechnology Center at UCSF in the Department of Laboratory Medicine

Founded in 1873

San Francisco, California, USA

10,001+ employees

http://www.ucsf.edu

H1B Sponsorship

University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (241)

2022 (327)

2021 (260)

2020 (242)