Visual Comfort & Co. · 7 hours ago

Executive Assistant

United States

Full-time

Remote

Entry, Mid, Senior Level

$75K/yr - $75K/yr

5+ years exp

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Responsibilities

Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements

Act as a liaison between the Executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions

Prepare and edit correspondence, presentations, and reports on behalf of the Executive, ensuring accuracy and attention to detail

Manage sensitive matters with a high level of confidentiality and discretion

Sustain a daily calendar of meetings and events; organize complex calendars and schedules, resolving any scheduling issues

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization

Arrange travel and accommodations for executive team members

Prepare and manage expense reports

Draft and prepare correspondence for internal announcements, board meetings and executive communications

Facilitate communication flow within the executive team and across departments, ensuring alignment on priorities and deadlines

Coordinate leadership meetings, compile agendas, and capture meeting minutes, following up on action items as needed

Assist in preparing and managing presentations and decks

Be responsive to emails/texts/phone calls with contact outside normal business hours

Use discretion, confidentiality and good judgement to handle C-Level matters

Excellent communication and time management skills; proven ability to meet deadlines

Represent the company in a positive light through great follow-through skills and sound judgement

Ability to function well in a high-paced environment; performs additional duties as assigned by executives

Take ownership of special projects and initiatives as assigned, overseeing timelines, coordinating resources, and driving execution to completion

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

C-Level supportMicrosoft OfficeProject management