Mount Sinai Health System · 10 hours ago

Executive Assistant I-Cardiology

United States

Full-time

Remote

Mid, Senior Level

$64K/yr - $79K/yr

5+ years exp

Maximize your interview chances

Health CareHospital

Actively Hiring

Insider Connection @Mount Sinai Health System

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Acts as primary point of contact for patients who are travelling to Mount Sinai from other areas of the country or globally for consultation and/or treatment by the Chief of Cardiology

Handles complex calendar management including domestic and global travel arrangement

Prepares travel reimbursements and expense reports.

Screens and prioritizes incoming mail & email communications for needed action and follow up. Responds where appropriate or distributes communications requiring attention to appropriate individual(s).

Screens telephone calls, answers inquiries or directs callers to the appropriate individual for further information and/or resolution.

Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professors & other professionals. Assist in the development and coordination of informational packets for meeting participants & visitors. Prepares presentations/slide decks. Transcribes and distributes meeting minutes.

Checks materials submitted for the Chief of Cardiology’s attention to ensure all relevant data, authorizations and pertinent information are included.

May assist the Chief of Cardiology with the completion of grant applications, special projects and Joint Commission and other survey preparations.

May maintain departmental employee files, and ensure compliance with regulatory standards.

May mentor, train and/or conduct orientation for new office staff and monitors performance.

May develop, update and/or revise informational flyers, brochures, leaflets and mailings.

Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.

Performs other related duties.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative experienceCalendar managementTravel arrangementsExpense reportsGrant applicationsRegulatory complianceInventory managementPresentation preparationMentoring staff