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Company

Original Job Post

Office of the Director of National Intelligence · 2 days ago

Executive Assistant IC Chief Information Officer

Bethesda, MD

Full-time

Onsite

Mid Level

3+ years exp

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Responsibilities

Handling a wide range of administrative and executive support-related tasks for the IC CIO.

Placing and receiving phone calls from senior officials in the Agency as well as the Intelligence Community, USG officials, and private sector.

Answering questions from senior officials and/or referring them to the appropriate office.

Prioritizing telephone calls and contacts with external and internal visitors.

Maintaining flexible filing and suspense systems to accommodate changing priorities.

Preparing executive-level memorandum and memos.

Serving as referent on correspondence formatting, protocol, and office procedures.

Reviewing outgoing correspondence for completeness, format, grammar, punctuation, and general accuracy.

Coordinating travel and conferences, development of itineraries, preparation of meeting materials, and the coordination of read-ahead materials.

Arrange and schedule meetings and video teleconferences, monitor the executive's e-mail for incoming requests for information and/or comment.

Compile and prioritize e-mails and alert the executive.

Prepare for and coordinate senior-level visits and high-level meetings and events, ensuring arrangements for security clearances, VIP parking, and building accesses and researching and preparing background information on attendees and developing meeting agendas.

Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.

Perform a comprehensive range of direct executive office support for a designated Office of the Director of National Intelligence senior executive staff member, assisting and relieving the manager by addressing a variety of complex office support functions.

Execute and monitor internal and external taskings, ensure collaboration and coordination on responses, ensure quality and completeness of responses, prepare for meetings, briefings, and special events, schedule meetings, prepare read-ahead materials, and maintain records of proceedings as required.

Plan, anticipate, and research complex topics for the manager; plan and prepare detailed background materials, summarize complex and lengthy documents, and highlight key issues.

Qualification

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Records managementComputer applications proficiencyPolicy analysisSpreadsheetsPresentationsDatabase managementFilingProtocol knowledgeCommunicationCustomer serviceOrganizationalProblem-solvingInterpersonal

Required

Extensive experience supporting senior level executive officer(s) with exposure to different offices/directorates in the Agency.

Considerable knowledge of the Agency, the Intelligence Community, and other government agencies and their protocol, precedence, organizational rules, regulations, and policies.

Excellent oral and written communication skills to compose and deliver responses to customers' routine to highly complex questions in a clear and concise manner.

Excellent customer service and organizational skills demonstrated by anticipating and responding to the Principal, key stakeholders, and customers.

Extensive knowledge of correct English usage, spelling, punctuation, and proofreading skills.

Extensive knowledge of filing and records management systems and practices.

Knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite.

Demonstrated ability to be discreet and maintain confidentiality within the office.

Demonstrated ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action.

Extensive ability to adapt to rapidly changing work requirements and priorities, maintaining flexibility and versatility.

Demonstrated ability to represent the office to both internal and external customers.

Demonstrated ability to work a flexible schedule that may require overtime or extended hours.

Demonstrate the ability to serve as an example of positive interaction, multi-directorate collaboration, and customer-oriented can-do responses to all office staff, visitors, and colleagues across the Agency and IC.

Extensive knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.

Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop working relationships and networks with internal and external managers and staff.

Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-13 grade level, which includes 1) Prepare correspondence, technical papers, spreadsheets, or briefing charts ensuring content is accurate and in the correct format; and 2) Advise management of new administrative policies that support the organizations mission; and 3) Analyze results of findings for administrative problems in order to provide recommendations.

Four-year course of study leading to a bachelor's degree or Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.