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Company

Original Job Post

Ryan · 2 days ago

Executive Assistant II

Scottsdale, AZ

Full-time

Onsite

Mid, Senior Level

5+ years exp

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Responsibilities

Acts as an extension of the Leader dealing with colleagues and clients in the utmost professional manner

Maintains communications (email, written, phone, and fax) while Leader is traveling

Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.

May mentor and train less-experienced team members

Prepare reports, meeting minutes and correspondence.

Create and edit documents, spreadsheets and presentations.

Manage schedules, arrange appointments and itineraries. Ensures meetings begin on time with prep material delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.

Coordinate meetings, travel, conference calls, and complete expense reports.

Answers telephone and transfer phone calls, takes accurate and concise messages

Organizes and prioritizes multiple tasks and completes them under strict time constraints

Manages daily correspondence and filing

Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved

Handles and safeguards confidential and sensitive company and personal information

Identifies and works to improve internal process and works to develop Firm policies as needed.

Reviews and edits client-related documentation

Maintains client and administrative filing procedures

Remain knowledgeable of business unit and corporate policies.

Assists with other projects as needed

Perform advanced tasks under minimal supervision and other duties as assigned

Qualification

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ProofreadingMicrosoft OfficeInternet ResearchValid Driver's LicenseProblem-SolvingInterpersonal CommunicationNotary Public

Required

High school diploma and 5+ years of experience acting as the Assistant to the practice management tier of a firm

Must possess strong grammatical and proofreading skill

Extensive experience dealing with making contacts of a sensitive, complex, and confidential nature

Advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research

Valid driver’s license required

Preferred

Notary Public

Benefits

Hybrid Work Options

Award-Winning Culture

Generous Personal Time Off (PTO) Benefits

14-Weeks of 100% Paid Leave for New Parents (Adoption Included)

Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement

Benefits Eligibility Effective Day One

401K with Employer Match

Tuition Reimbursement After One Year of Service

Fertility Assistance Program

Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

Company

Ryan

Glassdoor

4.3

Ryan is a technology-driven tax services firm that offers advisory and consulting services on a multi-jurisdictional basis.

Founded in 1991

Dallas, Texas, USA

1,001-5,000 employees

http://ryan.com

H1B Sponsorship

Ryan has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1)

2022 (1)

2021 (1)

2020 (1)