49 applicants

Company

Overjet · 3 hours ago

Executive Assistant Remote

United States

Full-time

Remote

Entry, Mid Level

$25/hr - $30/hr

3+ years exp

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Artificial Intelligence (AI)Dental

H1B Sponsor Likely

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Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.

Organize and prioritize communications (email, phone calls, etc.) and handle routine correspondence on behalf of executives.

Prepare and edit documents, presentations, reports, and other materials as requested.

Screen, prioritize, and direct inquiries from internal and external stakeholders.

Take detailed minutes during virtual meetings and track follow-up actions.

Coordinate and manage special projects, ensuring deadlines are met and deliverables are completed on time.

Act as a liaison between executives and other departments or external contacts.

Assist with the tracking and reporting of project statuses.

Organize travel arrangements (flights, hotels, ground transportation) for executives.

Assist in the coordination of virtual and in-person events, conferences, and meetings, including logistics and communications.

Track and manage executive-related expenses and prepare expense reports.

Monitor and help manage budgets for departmental initiatives or projects.

Handle sensitive information with the utmost discretion and professionalism.

Ensure compliance with privacy policies and maintain confidentiality in all matters.

Prepare executive summaries and briefings for meetings.

Assist with the onboarding process for new team members or executives as required.

Perform other administrative tasks as needed to support executive leadership.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive SupportMicrosoft Office SuiteGoogle WorkspaceProject Management ToolsVirtual Collaboration ToolsBudget Management

Required

Minimum of 3-5 years of experience in an executive assistant or administrative role.

Strong organizational and multitasking skills with an ability to prioritize tasks effectively.

Excellent verbal and written communication skills.

High level of proficiency in office productivity tools (Microsoft Office Suite, Google Workspace, project management tools such as Asana or Trello).

Familiarity with virtual collaboration tools (Zoom, Slack, etc.) and remote work environments.

Strong attention to detail and problem-solving abilities.

Proactive, self-starter with the ability to work independently.

Strong interpersonal skills, with the ability to interact effectively with individuals at all levels.

Ability to handle confidential information with discretion and professionalism.

A strong sense of initiative and the ability to anticipate needs before they arise.

Preferred

Experience supporting C-suite executives preferred.

Experience in a fast-paced or startup environment.

Proficiency with data management and basic accounting or budgeting.

A background in project management.

Company

Overjet

Overjet is the world-leader in dental AI.

Founded in 2018

Cambridge, Massachusetts, USA

51-200 employees

https://www.overjet.com

H1B Sponsorship

Overjet has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (12)

2022 (9)

2021 (10)

2020 (3)