Second Nature · 2 days ago

Executive Assistant To CEO

United States

Full-time

Remote

Entry Level

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Responsibilities

Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity. Aligns the executives' time with their priorities leveraging expert prioritization strategies. Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment.

Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives.

Project and Event Management: Owns and is responsible for the successful outcome of projects and events. Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives. Involvement in managing board meeting schedules, leadership team meeting, team offsites.

Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes. Assists with the preparation of quarterly business reviews.

Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team. Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports.

Qualification

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Project ManagementProblem-SolvingCreativityAdaptabilityStrategic ThinkingData AnalysisCommunicationInterpersonalTime Management