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Company

Original Job Post

Centers For Independence · 3 days ago

Executive Assistant to Chief Executive Officer

Milwaukee, WI

Full-time

Onsite

Senior Level

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AssociationChild Care

H1B Sponsorship

Hiring Manager

Carolyn Johnson, MSM

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Responsibilities

Provides confidential administrative services to the Chief Executive Officer/ President, including editing and preparing correspondence and reports, meeting scheduling, research, and other special projects.

Retrieves, collates, and researches contracts, documents, and proposal notifications.

Supports the execution of agency contracts using the agency contract database and completes Due Diligence forms and contract mailings.

Provides project and administrative support, track and report progress on Agency initiatives as directed by the Chief Executive Officer/ President and senior leadership staff.

Assembles all CFI Board of Directors’ meeting documents, records and supports the recording of minutes for committee/Board meetings, and coordinates Board communication. Also responsible for recording minutes for other Boards and committees of the organization.

Coordinates scheduling space logistics and catering for the Board and executes All Staff meetings.

Manages, maintains, and keeps up to date with the calendar of the CEO including scheduling meetings both internally and externally and monitoring for key dates.

Communicates in a timely fashion to inquiries from diverse community partners, board of directors, government and public officials, staff, the public, etc.

Works with the executive team on bi-weekly meeting design and implementation, agenda creation, etc.

Serves as liaison between the CEO and Vice Presidents, developing and distributing bi-weekly executive team agendas, updates, and minutes.

Plans work schedules, establishes priorities, forecasts resource requirements, anticipates change, and measures results regularly within role.

Frequently communicates with staff and visitors about a variety of functions within the agency in person, via e-mail, or over the phone. Must be able to exchange accurate information in these situations.

Performs special assignments and or projects as assigned.

Qualification

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Administrative experienceTypingComputer skillsMicrosoft ExcelMicrosoft WordInternet applicationsForecastingContract reviewProblem-solvingCommunicationTeamworkTime managementAdaptabilityListening

Required

Bachelor's Degree or 5 years commensurate experience

Advanced administrative experience

Valid Wisconsin driver's license

Vehicle liability insurance in accordance with Agency policy

Skill and ability to type neatly, rapidly, and accurately

Advanced knowledge, skill, and ability in the use of personal computers and various software/applications including Excel and Microsoft Word to include internet applications

Skill and ability to provide clear, accurate communication to staff, leaders, and community partners

Ability to work well both independently and in a team

Must be able to meet strict deadlines and prioritize in a fast-paced environment

Knowledge, skill, and ability in office practices, procedures, and their application

Able to take on daily impromptu tasks and be able to forecast other responsibilities that happen monthly

Uses a variety of methods to ensure the message is conveyed. Communicates effectively, expresses clear and concise ideas

Ability to listen to and understand others

Able to give feedback and be receptive to feedback received

Must be able to review contracts or outgoing communication for errors or completeness prior to submittal and filing

Company

Centers For Independence

For more than 80 years, the Centers for Independence has strengthened communities by helping people advance their total health.

Founded in 1938

Milwaukee, Wisconsin, USA

501-1,000 employees

https://www.mcfi.net/

H1B Sponsorship

Centers For Independence has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (1)

2020 (2)