Backpack Healthcare · 4 hours ago

Executive Assistant to the CEO

Baltimore, MD

Full-time

Remote

Mid, Senior Level, Lead/Staff

3+ years exp

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Responsibilities

Juggle a high-volume, ever-changing calendar while aligning appointments with organizational priorities.

Anticipate scheduling conflicts and resolve them with finesse and minimal guidance.

Draft, review, and send polished communications on behalf of the CEO with impeccable accuracy and speed.

Prioritize and manage emails, ensuring critical matters are addressed immediately.

Act as the gatekeeper and liaison between the CEO and internal/external stakeholders.

Organize and prepare for meetings by gathering documents, creating agendas, and attending to every logistical detail.

Attend key meetings, take precise minutes, and follow up to ensure action items are completed without reminders.

Plan and manage extensive travel itineraries, including last-minute changes.

Resolve travel disruptions seamlessly.

Proactively identify issues, present solutions, and take ownership of their resolution.

Handle unexpected challenges calmly and confidently, ensuring minimal disruption to the CEO's focus.

Respond to calls, prioritize urgent matters, and communicate succinctly with the CEO.

Handle sensitive information with the utmost discretion and integrity.

Stay two steps ahead of the CEO, predicting requirements and addressing them proactively.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive Assistant experienceMultitasking skillsMS Office SuiteGoogle WorkspaceCrisis managementStrategic thinking