Torq · 10 hours ago

Executive Assistant/Travel Manager

United States

Full-time

Remote

Entry, Mid Level

3+ years exp

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Responsibilities

Provide comprehensive administrative support to the CRO, including calendar management, email coordination, and meeting scheduling.

Act as a liaison between executives and internal/external stakeholders.

Assist in preparing meeting agendas, presentations, and other materials for executive meetings.

Handle confidential information with discretion and professionalism.

Coordinate and organize team events, internal meetings, and company-wide initiatives.

Manage communications, prioritizing tasks and responding on behalf of executives when needed.

Oversee all aspects of business travel, including booking flights, hotels, ground transportation, and arranging itineraries.

Ensure travel arrangements are cost-effective, aligned with company policies, and in line with executives' preferences.

Provide pre-trip briefings and ensure all necessary travel documents are prepared (itineraries, expense reports, etc.).

Manage post-trip expenses, including reconciliation and submission of travel expenses in accordance with company guidelines.

Research and suggest travel options and itineraries that best fit the needs of the team, especially for international travel.

Track and manage travel bookings for other team members as necessary.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Travel ManagementNavanGoogle SuiteMicrosoft OfficeCustomer Service Orientation

Required

3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a fast-paced startup or tech environment.

Experience in travel management, including booking travel for executives and managing complex itineraries - experience using Navan is a huge plus.

Exceptional organizational and multitasking skills with a strong attention to detail.

Excellent written and verbal communication skills.

Ability to manage time effectively, prioritize tasks, and work under pressure.

Proficient with office productivity software (e.g., Google Suite, Microsoft Office) and familiarity with travel management tools.

Strong problem-solving abilities and a proactive mindset.

Ability to handle confidential information with discretion.

Self-motivated, resourceful, and adaptable in a startup environment.

Strong interpersonal skills and the ability to collaborate with diverse teams.

Flexibility and openness to occasional last-minute changes and dynamic needs.

Strong customer-service orientation and ability to work with all levels of the organization.