38 applicants

Company

Microsoft · 14 hours ago

Executive Business Administrator

Mountain View, CA

Full-time

Remote

Senior Level

$28.46/hr - $48.80/hr

5+ years exp

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Growth Opportunities

H1B Sponsor Likely

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Responsibilities

Proactively manage complex calendaring for multiple leaders

Provide end-to-end complex domestic and international travel planning

Develop & maintain strategic working relationships with key business stakeholders/leaders across the organizations.

Develop an understanding of critical business needs, enabling appropriate decisions which impact a manager’s time.

Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meeting logistics, note-taking, material preparation and work with the global teams

Partner with the Chief of Staff, Lead EA, Peer EAs and Business Operations team to effectively run the organization

Helping to manage the Rhythm of the Business and people processes, including the team’s budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions.

Coordinate team morale events and/or broader team-wide events

Participate in various admin-built SME teams in collaboration with the admin and business operations community

Judgment in dealing with confidential information and ensuring accurate and timely distribution of information

Professional presence always, as a representative of the team and Microsoft to internal and external business partners

Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant, timely, and accurate reports.

Execute effective space management tactics, office moves as required and coordinate with the CISO team space planner.

Provide mentorship and leadership to junior administrators as part of a team

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementTravel ManagementMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointOneNoteSharePointMicrosoft TeamsBudget Management

Required

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.

Experience using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools.

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Preferred

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

Experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Experience serving as mentor, manager or lead EA role.

Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder a plus.

Interpersonal, organizational, planning and time management skills.

Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively. The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.

Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action.

Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions.

Adaptable and work in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.

Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism.

Experience supporting an executive in a face-paced, corporate environment.

Organizational, analytical, anticipatory, and written communication skills.

Company

Microsoft

Glassdoor

4.3

Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.

Founded in 1975

Redmond, Washington, USA

10001+ employees

https://www.microsoft.com

H1B Sponsorship

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Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (5862)

2022 (11005)

2021 (8174)

2020 (6856)