30 applicants

Company

Loyal / Cellular Longevity · 17 hours ago

Executive Personal Assistant

San Francisco, CA

Full-time

Remote

Entry, Mid, Senior Level

$140K/yr - $165K/yr

5+ years exp

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BiotechnologyPet

Comp. & Benefits

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Responsibilities

Inbox Management: Oversee the CEO's inbox, autonomously triaging messages, responding when appropriate, flagging items for follow-up, and ensuring all communications are handled promptly.

Calendar & Scheduling Management: Take full ownership of the CEO's complex schedule, prioritizing and dynamically adjusting based on evolving needs. Proactively coordinate with Sr. Recruiters and other admin staff to ensure seamless scheduling for interviews and high-priority meetings.

Task & Project Follow-Through: Track CEO's to-do items using Todoist, ensuring timely completion and effective communication across teams. Keep the CEO updated with regular status reports on key projects, aligning cross-functional teams toward shared goals

Implement and maintain proactive follow-up systems to ensure the timely completion of projects and assignments. Independently track and monitor project progress, providing the CEO with regular updates on developments and status reports. Coordinate follow-ups and communicate progress with internal and external teams, ensuring alignment and timely completion of shared objectives.

Handle sensitive information with the highest level of empathy, responsibility, and discretion

Personal Task Management: Independently manage all personal affairs including, but not limited to, booking personal appointments, reservations, travel arrangements, purchasing gifts, running errands, and maintaining personal files

Process Improvement: Continuously recommend and implement streamlined systems for documentation, renewals, and reminders for personal engagements

Adaptability for Ad Hoc Needs: Handle unexpected, high-priority needs as they arise, acting as a flexible problem-solver.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementTask ManagementHigh-growth Environment ExperienceProject Follow-ThroughPersonal Task ManagementProcess Improvement

Required

5+ years in a high level EA role supporting a CEO or Founder in a high-growth environment

Track record of independently managing complex schedules and critical administrative tasks

Demonstrated expertise in independently navigating and resolving complex administrative challenges

Resourceful, innovative, and persistent in tackling ambiguous problems

Strong ability to 'figure things out' when faced with uncertain or novel situations

Skilled at troubleshooting issues and using technology to make things easier

Understanding the value in closing loops but knowing the usefulness of concise communication

Experience in managing a Founder/CEO and learning their work patterns

Ability to handle sensitive information with empathy, responsibility, and discretion

Benefits

Full-coverage health insurance — medical, dental and vision — for you and your dependents

$1,000 home office equipment stipend

$1,200/year learning budget for books, courses, etc.

$250/month wellness budget for gym, cleaners, spa, food, etc.

All 3-day weekends are turned into 4-day weekends 🎉

Unlimited vacation and paid holidays

Paw-ternity leave — adopt a dog and get a day off with your new family member 🐶

Annual company retreat at beautiful locations across the country (recently: Tahoe, Cape Cod)

Competitive salary

Company equity options grant for new hires

Company

Loyal / Cellular Longevity

Loyal is part of Cellular Longevity, a company working to develop the first drugs explicitly intended to extend healthspan and lifespan — first in dogs, and then in humans, too.

Founded in 2019

San Francisco, California, USA

51-200 employees