153 applicants
Fordham University · 3 days ago
Executive Secretary
New York, NY
Full-time
Onsite
Entry Level
$2K/yr - $2K/yr
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Responsibilities
Assist in operational planning and day-to-day administrative operations.
Manage office calendars.
Serve as the first point of contact with the office: answer phones, greet in-person students, staff, and faculty, monitor the corporate email account, respond to email inquiries, direct candidates to information and advising appointments, distribute student intake forms.
Assist with outreach campaigns to students and alumni/ae, draft and send outreach and 'next steps' emails, schedule mailings, track replies, assist student workers with fliers, create and update spreadsheets of potential candidates.
Provide administrative support for fellowship applications (e.g., Fulbright, Truman, Goldwater, Boren, Gilman, Critical Language Scholarship), draft emails and interest forms, create online files, gather documents, pull information from online systems, track student engagement, upload supporting documents to fellowship portals.
Work closely with the Director and Associate Director to plan and carry out information sessions and events (online and on all campuses), schedule sessions, send emails, track attendees, reserve location, order food, foster a warm and welcoming event.
Use online systems (e.g., Finbuy, Finpay, Banner Finance) to order office supplies and track budget expenses in collaboration with the University Director.
Create and manage spreadsheets of faculty and staff who support the fellowship process, draft letters of recognition for them.
Schedule in-person and zoom meetings for Campion staff with campus and external stakeholders, book rooms, and create zoom meetings.
Make travel arrangements for University Director and other Campion staff to attend meetings and conferences, act as delegate for monthly expenses on corporate cards.
Provide research support and reports to Campion staff as needed.
Qualification
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Required
High school diploma or equivalent
Higher education experience
Demonstrated Writing Ability
Mandatory Competency Testing
Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (mail, docs, sheets, slides, calendar, forms, drives)
Familiarity with Banner Student, Banner Finance, Banner Administrative, Concur, Finbuy/Finpay
Willingness to learn and adapt to new technologies, e.g., FMP, Hub, Blackboard, fellowship portals, Terminal4
Strong communication and interpersonal skills, including solid proofreading skills
Flexible self-starter who can work independently
Team player present for and attentive to the busy periods and deadlines for student fellowships
Appreciation for Jesuit traditions – as well as equity, inclusion, and access – in higher education
Preferred
Bachelor’s degree
Benefits
Medical insurance
Dental insurance
Vision insurance
Flexible spending accounts
Retirement plans
Life insurance
Short and long-term disability
Employee assistance program (EAP)
Tuition remission
Generous time off
Company
Fordham University
Founded in 1841, Fordham is the Jesuit University of New York, offering exceptional education.
Founded in 1841
1,001-5,000 employees
H1B Sponsorship
Fordham University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (24)
2022 (27)
2021 (10)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
George Demacopoulos
Director and Co-Founder, Orthodox Christian Studies Center
Usha Sankar
Co-Founder Project FRESH Air at Fordham University
Recent News
GlobeNewswire News Room
2023-10-19
Company data provided by crunchbase
