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Company

Original Job Post

Henry Schein · 1 week ago

Extern Equipment Coordination Specialist

Ohio, United States

Full-time

Onsite

Entry Level

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Responsibilities

Manges the entire district installation process by working with the District Managers and sales rep to determine the appropriate installation dates and ensure all projects are current and on track with quarterly / annual RO. Leads the coordination of all installation date changes that may occur during the planning process.

Ensures that all preparation prior to start of weekly EPMs is complete, which includes scheduling customers; inputting current estimated shipping details and notes into internal software systems; daily/weekly adjustment of projected installation dates; manages the solutioning of credit issues; validates ‘Order Terms’ compliance prior to installation; and works directly with 3PL (or respective Henry Schein facilities) to ensure equipment is staged for delivery.

In conjunction with the District Manager, prepare for and lead all Equipment Planning Meetings (EPM) for respective assigned district(s) to ensure that anticipation of equipment tracking/arriving and scheduling customers is as transparent and seamless during the last mile portion of the installation process.

Daily invoicing per order terms upon delivery / installation of equipment, including ensuring all credit and financial approvals are in place and handles escalations as required.

Manage the entire equipment return process by ensuring equipment is received at the appropriate Henry Schein facility. Proactively vets the entire approval process based on the value and age of the equipment by ensuring all approval levels have been obtained. Handle escalations to properly execute the return process.

Processes all orders that are submitted as a delayed delivery from sales; validates delayed deliveries meet all financial documentation requirements. As delayed deliveries come due, ensure documentation is prepped and completed prior to quarter end.

Communicates directly with Equipment Specialists to ensure alignment with order status and forecasted projections/commitments on a weekly basis.

Ensure orders that were approved on exception basis for RPOs, have credit approval in place no later than 30 days before projected installation date.

Collaborates daily with the respective Installation Manager to discuss the installation schedule and identify technician availability and requirements for scheduling purposes.

Provides financial accounting with the proper proof of delivery documents for entered equipment orders based on audit sent by the Financial Inventory Team. Verifies with Equipment Service Technician/s and local management for revenue recognition.

Acts as back up for colleagues in other markets.

Other duties and special projects as assigned.

Qualification

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planArrange activities time managementAttention to detailAccuracyInterpersonal communication skills verbalWritten skills maintain confidentialHighly sensitive information work in a team environment

Required

Good time management

Attention to detail and accuracy

Ability to plan and arrange activities

Interpersonal communication skills

Good verbal and written skills

Ability to maintain confidential and highly sensitive information

Ability to work in a team environment

Ability to multi-task

Preferred

Typically High School education, vocational training and/or on-the-job training

Company

Henry Schein

Glassdoor

4.1

Henry Schein is a provider of health care products and services to office-based dental, medical and animal health.

Founded in 1932

Melville, New York, USA

10,001+ employees

http://www.henryschein.com

H1B Sponsorship

Henry Schein has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (2)

2022 (9)

2021 (2)

2020 (6)