Family Office · 4 hours ago

Family Office Accountant

NYC Metro Area

Full-time

Remote

Mid Level

3+ years exp

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Investment Banking

Hiring Manager

Dave Gelfand

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Responsibilities

Managing accounts payable for the family office and its related entities including:

Collaborating with the Accounting Manager and Controller to set up best practices and procedures for the family office’s accounts payable needs

Communicating appropriate details on all bills to the family members, who approve bills for payment

Entering invoices and payments into the accounting system (NetSuite) and ensuring proper GL coding and allocations

Ensuring invoices are paid in a timely and accurate manner

Preparing and processing payments by check, wire, ACH, or credit card

Performing call-back procedures to confirm vendor bank account instructions

Proactively identifying potential 1099 vendors and collecting and organizing W-9s as needed. Providing a clear summary of 1099s to issue in January of each year including Payee, Address, SSN/EIN, Dollar Amounts, and type of 1099 form.

Working with internal departments, banks, and external vendors to resolve any payment issues

New bank account setup & ongoing maintenance

Cash management, including forecasting future cash needs and ensuring that bank accounts are appropriately funded in advance of those needs

Bank Account Reconciliations

Credit card management for family members and household staff including applying for credit cards, sending credit card statements to the appropriate parties for review monthly, managing the payment process related to these bills, investigating any unknown charges, managing spending limits on credit cards, and categorizing all expenses for bookkeeping purposes

Review and process employee expense reports, ensuring they are in line with the Expense Policy

Operational accounting & reporting for the family office’s companies including:

Preparing monthly and quarterly financial statements for the Accounting Manager’s review (includes personal, investment, operating, and non-profit entities)

Maintaining accurate records of accruals and prepaid expenses

Fixed asset tracking including capitalizing expenses when necessary and recording depreciation

Recording intercompany transactions and reconciling intercompany accounts payable

Liaising with internal teams (tax, legal, payroll) to support various needs

Maintaining various trackers for the family office (K-1s received, month end close workbooks, etc.)

Qualification

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Degree in AccountingCPAFinancial accounting experiencePublic accounting experienceFamily office accountingManagement company accountingInvestment firm accountingExcel proficiencyNetSuite experienceJP Morgan ACCESS experience