101 applicants

Company

ASISTA Immigration Assistance · 1 day ago

Finance & Operations Manager (Part-Time)

United States

Part-time

Remote

Mid Level

$37/hr - $37/hr

Maximize your interview chances

Civic and Social Organizations

Hiring Manager

Kirsten Rambo

Insider Connection @ASISTA Immigration Assistance

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Manage ASISTA’s financial matters, under the supervision of the ED, including the following:

Manage financial resources, accounts, and records according to established financial policies to ensure the financial health of the organization

Lead the preparation of ASISTA’s annual operating budget, under the supervision of the ED and with support from the Program Associate (PA)

Review and process mail, bank, and credit card statements

Review, track, and process revenue and expenses, including preparing and making bank deposits, preparing checks for digital signature, and approving staff expenses

Enter payroll and accounts receivable & payable into QuickBooks

Keep the financial portion of ASISTA’s CRM, Neon, up-to-date and accurate

Review timesheets and prepare payroll reports according to established deadlines and funding source allocations

Oversee the work of Financial Consultant monthly and as-needed to close out and reconcile monthly financial statements and related tasks

Staff the board Finance Committee, including conducting monthly financial review and updating financial policies as needed

Review terms and prepare invoices for contracted services

Prepare for the annual audit and submission of tax forms, and liaise with the auditor

Prepare and submit financial reports and budgets for new and existing grants and contracts

Schedule meetings and manage logistics related to calls with partners as needed

Lead the management and organization of ASISTA files and resources, including record retention

Purchase and distribute computers and related equipment as needed; maintain related records

Administer contracts, including tracking renewals and amendments and securing executed copies

Coordinate with contractors as needed on operational issues, such as database and website support

Create RFPs as necessary for new and existing projects

Manage the organization’s insurance policies, including General and Professional Liability and D&O

Maintain and ensure the functionality of HR, payroll, and benefits policies, procedures, & programs

Maintain personnel files for each employee, including overseeing payroll changes as needed

Coordinate the onboarding and orientation of new employees

Manage Workers’ Compensation annual reports and policies

Maintain and ensure compliance of organizational documents such as employee handbook, bylaws, IRS 501c3 designation, and state registrations

Communicate with and support the Board of Directors as needed and designated by the ED

Support the PA in handling administrative aspects of virtual and in-person trainings as needed

Work as a team with ASISTA colleagues to carry out organizational, programmatic, and financial goals, including backfilling for colleagues as appropriate to facilitate continuity

Manage interns and volunteers supporting your role as possible and necessary

Fulfill all government and funder reporting obligations as appropriate

Attend required meetings, including ASISTA virtual staff meetings and in-person board meetings

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Financial processesOperational processesQuickBooks OnlineGoogle suiteOffice SuiteBi-