57 applicants

Company

TRAILS · 4 hours ago

Finance Specialist

Remote - United States

Full-time

Remote

Entry, Mid Level

$88K/yr - $93K/yr

2+ years exp

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Responsibilities

Validate and submit semi-monthly and required off-cycle payroll for all employees through our payroll service provider, Rippling, ensuring accuracy and compliance with federal, state, and local regulations

Continuously maintain accurate payroll records and effectively and promptly communicate and resolve any discrepancies

Review and reconcile payroll items, including salaries, wages, reimbursements, health benefits (such as HSA/FSA), and retirement contributions

Collaborate with the People team to ensure accurate processing of payroll-related activities related to new hire onboarding, terminations, and payroll adjustments

Review payroll tax filings and other mandatory reports to ensure accuracy and compliance

Provide support to payroll-related staff inquiries to ensure seamless payroll operations

Generate and dispatch accurate and timely invoices for service agreements and miscellaneous receivables, ensuring ongoing compliance with funding source requirements and grant regulations

Record and track incoming funds, donations, and grants and assist in developing and maintaining donor and grantor financial records

Efficiently and diplomatically manage the collection of past-due invoices, ensuring timely resolution while maintaining positive client relationships

Prepare regular reports on accounts receivable status for management review

Reconcile accounts receivable records with the general ledger

Collaborate across TRAILS teams to facilitate efficient financial processes using a strong customer service approach

Work closely with the finance and people teams to identify opportunities for process improvements and increased efficiency

Take ownership of and/or actively participate in financial and cross-functional projects, including but not limited to initiatives related to creating or updating policies, system development, and process enhancements

Serve as periodic backup for other Finance Specialists as needed

Attend and actively participate in team and all-staff meetings and retreats, workgroups and other relevant TRAILS events

Support TRAILS team with all-hands-on-deck events and other team initiatives

Qualification

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Payroll processingAccounts receivableFinancial management toolsGrant complianceSage Intacct ERPSAP ConcurSalesforceRipplingMicrosoft OfficeGoogle SuitesPayroll certification

Required

2-5 years of demonstrated experience in payroll and accounts receivable, preferably in a nonprofit setting

2-5 years of demonstrated experience utilizing financial and project management tools (e.g., Sage Intacct ERP, SAP Concur, Salesforce, Rippling, or similar)

Demonstrated experience administering payroll for multi-state organization while maintaining federal, state, and local compliance

Demonstrated experience working in the Microsoft Office and Google Suites and a track record of learning new software

Knowledge and familiarity navigating payroll compliance and regulations on the federal and state level for all states

Highly motivated self-starter with the ability to work independently and take initiative, with limited direction while meeting project deadlines

Strong written and verbal communication skills

Excellent attention to detail and organizational abilities

Strong analytical and problem-solving skills, with a curiosity for innovation

Demonstrated commitment to diversity, equity, inclusion, and belonging

Willingness to travel within the US for 1-2 multi-day team meetings per year

Bachelor's degree in accounting, finance, or a related field