Public Health Institute · 2 days ago

Grants & Contracts Coordinator

United States

Contract

Remote

Mid Level

$63K/yr - $90K/yr

3+ years exp

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Comp. & Benefits

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Responsibilities

Review and process invoices, agreement payments, ACH, check requests, wire transfers, reimbursements, journal entries, and expense reconciliations in a timely and accurate manner

Collaborate with the Rise Up Grants and Contracts Manager to submit agreements change order/journal entry requests, and track through completion to ensure transactions are accurately recorded and documented in both financial and tracking systems

Maintain and improve robust tracking systems for all agreements and payments, as well as programmatic advances to ensure accuracy

Proactively respond to inquiries from the PHI accounting team and address issues to ensure accounts are current

Assist Rise Up Grants and Contracts Manager with review of PeopleSoft reports to ensure accurate and timely accounting of commitments and expenses

Support the creation of tools to monitor the status of the grants & contracts review process to improve the efficiency of agreement processing and timeline

In coordination with the Rise Up Grants & Contracts Manager, complete required documentation for agreement requests, safeguarding sensitive financial & demographic information in line with PHI policies

Support the grantmaking process in Salesforce with the review of grant milestones and timelines to ensure accuracy. Create grant expenditures and complete disbursement dates

Interface with the PHI Central team, Rise Up team, and key external stakeholders on the status of documentation and payments

Archive electronic documents; organize and maintain digital filing systems for financial records for contracts, vendors, grants, and partner agreements

Conduct pre-award due diligence on agreement materials, ensuring completeness and compliance with PHI policies and processes for U.S. and international

Coordinate post-award closeout activities as directed to ensure compliance with PHI and IRS rules and regulations

Support Rise Up Grants & Contracts Manager with the preparation of agreement requests and assist with the procurement process

In coordination with the Rise Up Grants & Contracts Manager, review vendor-generated agreements and documents for compliance and recommend revisions as needed

Complete required documentation for Agreement requests, safeguarding sensitive financial & demographic information in line with PHI policies

Conduct occasional travel domestically and internationally for team retreat or workshop

Perform other duties as assigned

Qualification

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Grants administrationFinancial managementDue diligenceSalesforceAccounting systemsMicrosoft OfficeFluency in SpanishProject management