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Company

The Providencia Group · 21 hours ago

Head Start Administrative Assistant

Chicago, IL

Full-time

Remote

Entry, Mid, Senior Level

1+ years exp

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AppsInformation Technology

No H1B

U.S. Citizen Only

Security Clearance Required

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Responsibilities

Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Office of Head Start (OHS) Regional Office.

Conduct event planning for regional TTA meetings and events, including the provision of virtual TTA.

Perform general clerical duties such as data entry and recordkeeping.

Aggregate and prepare data from existing government systems to inform and report on TTA activities.

Support the Regional TTA Coordinator in preparing and submitting accurate and timely monthly and quarterly reports and travel plans. Ensure that the Head Start Enterprise System and other records are up to date.

Support the TTA Coordinator in completing the annual regional Office of Head Start Professional Development Plan process.

Incorporate other tasks specific to the support of the TTA Coordinator’s work or as requested by the Contracting Office Representatives.

Qualification

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Data aggregationReport productionEvent coordinationBilingual EnglishBilingual SpanishMicrosoft OfficeVirtual platformsTyping speed (45 wpm)

Required

A minimum of a two-year college degree from an accredited college or university preferred.

1 year of experience aggregating data and producing reports based on multiple data sources.

1 year of experience communicating, both orally and in writing to various audiences.

1 year of experience organizing and performing multiple tasks at the same time.

1 year of experience providing administrative support to project and/or contract management team and staff who work remotely.

1 year of experience with event coordination and planning.

Ability to type 45 wpm.

Experience with Microsoft Office (Word, Excel, and PowerPoint) is required.

Experience using virtual platforms and technologies, i.e., Adobe, Teams, etc.

Team player with the ability to work in a fast-paced environment.

Ability to work with all levels of internal staff, outside clients and vendors.

Complete a Drug Test.

Be at least 21 years of age.

Be able to obtain a Tier 2, Non-sensitive Public Trust (Moderate Risk) Clearance.

Available to travel as necessary.

A valid US Driver’s license.

Applicants selected will be subject to a government background investigation and may need to meet eligibility requirements for access to classified information.

Must be a U.S. citizen or Permanent Resident.

Residency requirement - 3 consecutive years in the last 5 years.

Internal background check to the satisfaction of contract requirements.

Must be located within 50 miles of the Office of Head Start (OHS) Regional Office (Atlanta, Georgia or Chicago, IL)