Roy Jorgensen Associates, Inc. ยท 2 days ago
HR Coordinator - Visa Processing
Tennessee, United States
Full-time
Remote
Mid Level
3+ years exp
Maximize your interview chancesConsultingFacilities Support Services
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Responsibilities
Self-starter who can work independently and effectively schedule of work and travel (up to 50%) to maximize the workday and meet deadlines.
Perform a variety of H-2B tasks while communicating effectively with several stakeholders, internal and external, to include:
Must be able to conduct full cycle recruiting, focusing on conducting Spanish phone interviews
Remain in constant communication with candidates via phone and email on status of recruiting plan
Coordinate or Run background reports, drug screens, and coordinate travel for candidates inbound and outbound.
Oversee and coordinate new housing research, and manage all questions/ issues between landlord and tenants.
Review and monitor routine operations program with manager and review production rates
Coordinate with fleet manager specialty equipment and vehicle orders, and if applicable, sharing/utilization and scheduling of equipment i.e. mulch truck.
Process related invoices and allocations
Schedule and complete routine project visits to monitor housing conditions and inspections, primarily traveling via airplane or motor vehicle.
Operate as a Centralized contact person for multi-state H-2B questions from both Managers and employees
Develop strong customer service-oriented relationships with project personnel.
Review 3/4ths rule compliance by reviewing monthly timesheet hours reports for all H-2B employees.
Regularly meet with attorney or paralegal to ensure compliance and submit required filing documents.
Continuously train leadership, managers, and technicians in the most effective program and application methods and techniques. Communicate solutions and deliver solutions in Teams Meeting format.
Excellent organization skills applied by prioritizing, along with attention to detail, problem-solving, and excellent general computer skills (MS functions).
Excellent customer service skills along with strong oral and written communication skills. (English and Spanish required)
Follow all site safety precautions and procedures and maintain a secure job site to eliminate potential safety hazards.
Maintain valid driver license during the duration of the work period and safely operate company owned vehicles and/or rental cars.
Update and distribute end of year H-2B survey
Review program cost with controller and present to leadership team about 4-5 months into the season.
Coordinate Fleet needs with VP and Fleet director for all new locations in Q4
Participate in weekly safety meetings and required training.
Be a dependable and reliable member of the team.
Show initiative; seek out work and get the job done without being told.
Provide assistance to other HR team members as necessary.
Communicate clearly with supervisors and other team members.
Qualification
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Required
3 years of global recruiting and Visa processing experience
Ability to speak, read, and write in English and Spanish
In-depth knowledge of local standards and specifications, as well as department of labor processes and timelines
High School Diploma or GED required
Neat and legible handwriting skills
Maintain company standards for background checks (i.e. criminal record, driving record and controlled substance/drug testing)
Knowledge of local driving rules and regulations
Perform basic math skills including calculations using fractions, percent, and ratios
Read and understand manuals, write documents following prescribed formats
Clean driving record is essential
Must pass criminal background check
Excellent organization skills applied by prioritizing, along with attention to detail, problem-solving, and excellent general computer skills (MS functions)
Excellent customer service skills along with strong oral and written communication skills
Maintain valid driver license during the duration of the work period and safely operate company owned vehicles and/or rental cars
Must be able to lift at least 40 pounds repeatedly
Ability to stand or sit for extended periods of time
Self-starter who can work independently and effectively schedule of work and travel (up to 50%) to maximize the workday and meet deadlines
Must be able to conduct full cycle recruiting, focusing on conducting Spanish phone interviews
Remain in constant communication with candidates via phone and email on status of recruiting plan
Coordinate or Run background reports, drug screens, and coordinate travel for candidates inbound and outbound
Oversee and coordinate new housing research, and manage all questions/issues between landlord and tenants
Review and monitor routine operations program with manager and review production rates
Coordinate with fleet manager specialty equipment and vehicle orders, and if applicable, sharing/utilization and scheduling of equipment
Process related invoices and allocations
Schedule and complete routine project visits to monitor housing conditions and inspections, primarily traveling via airplane or motor vehicle
Operate as a Centralized contact person for multi-state H-2B questions from both Managers and employees
Develop strong customer service-oriented relationships with project personnel
Review 3/4ths rule compliance by reviewing monthly timesheet hours reports for all H-2B employees
Regularly meet with attorney or paralegal to ensure compliance and submit required filing documents
Continuously train leadership, managers, and technicians in the most effective program and application methods and techniques
Communicate solutions and deliver solutions in Teams Meeting format
Follow all site safety precautions and procedures and maintain a secure job site to eliminate potential safety hazards
Update and distribute end of year H-2B survey
Review program cost with controller and present to leadership team about 4-5 months into the season
Coordinate Fleet needs with VP and Fleet director for all new locations in Q4
Participate in weekly safety meetings and required training
Be a dependable and reliable member of the team
Show initiative; seek out work and get the job done without being told
Provide assistance to other HR team members as necessary
Communicate clearly with supervisors and other team members
Preferred
College courses preferred
Demonstrated effective leadership abilities
Knowledge and ability to adapt to the latest technology
Ability to use smart phone and applications, with excellent phone etiquette
Benefits
Health, Vision & Dental insurance
401(k) Retirement Plan
Vacation
Sick
12 paid Holidays
Life Insurance
Long Term Disability coverage
Flexible Spending Accounts
Critical Illness
Pet Insurance Discount
Employee Assistance Plans
Company
Roy Jorgensen Associates, Inc.
Roy Jorgensen Associates is a facilities services company that provides facility maintenance and engineering services.
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
Christie Contreras, SHRM-SCP
Human Resources Business Partner
Company data provided by crunchbase
