JLL · 4 hours ago

IFS Vendor Coordinator

Trenton, NJ

Full-time

Remote

Entry, Mid Level

2+ years exp

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CommercialReal Estate

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Responsibilities

Perform day-to-day oversight and completion of work orders, providing status updates via the work order system

Provide backup support for meetings

Assist in solving problems associated with building services/property management.

To ensure proper vendor coverage for customer locations, the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships

Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors

Collaborate with vendors to identify and correct service concerns

Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system

Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints

Ensures appropriate follow-up with vendors, team and client

Assist with budgetary requests, analysis, and reporting.

Assist Finance, Sourcing, and other Account Management team members.

Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed.

Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.

Assists with the coordination and scheduling of maintenance activities

Handle multiple demands/priorities effectively and quickly adapt to change

Seeks to improve processes and systems for overall client satisfaction continuously.

Other duties as assigned

Qualification

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Facility AdministrationCommercial Real EstateMS OfficeCorrigo CMMS