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Company

City of Boca Raton · 2 days ago

Junior HRIS Analyst

Fort Lauderdale, FL

Full-time

Onsite

Entry Level

$30/hr - $40/hr

3+ years exp

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Hiring Manager

Scott D. Deeck, HRIP

Insider Connection @City of Boca Raton

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Responsibilities

Monitor and aid in managing position control to ensure accurate position demographics including funding assignment and hierarchal structure. Includes ensuring proper allocation of leave benefits, work schedule, payroll relationship, default expense account, and salary basis.

Perform employee data management functions to include processing and update of information, data integrity, quality control, validation of various types of personnel actions and changes for existing and newly hired employees.

Ensure the accurate processing and auditing of payroll and personnel transaction activity managed by Human Resources which includes use of Workforce Compensation (WFC) module and HCM Spreadsheet Data Loader (HSDL)

Develop and generate existing and ad-hoc reports using HRIS and integrated system reporting tools, using data from these systems to provide actionable insights into business analytics, recruitment metrics, workforce trends, and transaction analysis, ensuring data accuracy and alignment with organizational goals.

Maintain and create Agents and Jobs in Oracle Transactional Business Intelligence (OTBI) for automated reporting.

Ensure data accuracy and integrity by developing and implementing regular audits, performing corrections as needed, and documenting changes to processes to ensure accuracy.

Participate in the research, system upgrades, enhancements, testing, and quality control of data standards associated with HRIS systems.

Support the administration, testing, maintenance, and user training of systems used in the division including the creation of training materials and standard operating procedures (SOPs). This includes systems such as HRIS (Oracle HCM), applicant management (Neogov), volunteer management (Volgistics), digitized filing (Laserfiche), and third-party integrations or outsourced services like employment verification providers and e-Verify.

Serves as a systems liaison with other departments and process stakeholders (e.g., payroll, training, information systems).

Responds to requests for assistance by users within the city reliant upon the HRIS and related systems for accomplishing objectives, workforce planning, or forecasting of workforce trends.

Assist the analyst in the management of the digitized document management system (Laserfiche). Work to ensure accurate indexing and categorization of documents for efficient search and retrieval within the digitized document management system (Laserfiche). Assist to ensure the workflows and standard operating procedures adhere to organizational policies and quality control standards; train staff in the use of these systems and standards. Participate in the implementation of new or changes to existing automated workflows, document storage, and retrieval processes within system.

As a member of the Human Resources team, all staff assist as needed with employee special events and other projects such as open enrollment, employee recognition, orientation and other outreach or employee programs.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

HRISOracle HCMOTBIData managementData integrityPower BINeogovVolgisticsLaserfichePayroll processingMicrosoft Office SuiteDocument managementHR data maintenanceRelationship building

Required

High School diploma or GED equivalent recognized certification

Three (3) years of experience in a HR role with progressive responsibility with HRIS or HR data maintenance experience including audits, processing personnel transactions such as salary changes, work authorizations, and/or position control maintenance

Experience working in the testing, configuration and maintenance of business systems

Possession of a valid State of Florida Class 'E' driver's license

Preferred

Experience working within public sector or public service for a municipality.

Any kind of post-secondary education from an accredited college or university

Experience with Oracle HCM and its related reporting system (OTBI), NeoGov, Volgistics, and PowerBI

HR certification such as Human Resource Information Professional (HRIP) from IHRIM or Associate Professional Human Resources (aPHR) or Public Sector Human Resources Association certified professional (PSHRA-CP)