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Company

Original Job Post

Phoenix Recruitment · 2 days ago

Junior Virtual Assistant

Phoenix, AZ

Full-time

Onsite

Entry Level

$60K/yr - $70K/yr

1+ years exp

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IT System Custom Software Development

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Responsibilities

Executive Assistant Support

Regular client interfacing (via phone/video conference)

Email management (checking/organizing one or more inboxes for each client)

Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)

Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.

Travel management (researching itineraries, making reservations, booking international and national flights, etc.)

Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)

Research tasks

Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)

Operations Support - creating/executing/maintaining standard operating procedures, workflows, and processes

Admin tasks associated with CRM software

Qualification

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Client ManagementProject ManagementCalendar ManagementEmail ManagementTravel ArrangementsExpense ReportsZoom MeetingsMS OfficeInternet ConnectionSmartphone UsageOnline ProgramsSoftware ProficiencyCRM PlatformsProblem-SolvingCommunicationTime Management

Required

Previous experience managing multiple clients, accounts, and projects required

2+ years of providing complex calendar management and email management required

Experience with creating travel arrangements and compiling expense reports

Available to complete work, communicate via email, have Zoom meetings etc.

Mac (preferred) or Personal Computer (including webcam) with the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel, and Outlook)

A fast and reliable internet connection

Smartphone with email capabilities and the ability to download various apps

Preference to candidates proficient in common online programs/software used by small business owners.

Technology confidant- - including but not limited to Microsoft Office, Google Suite, and common CRM and Project Management platforms