All Brains Belong VT · 3 days ago
Kid Connections Administrative Coordinator (Mostly remote, 5 hours/week with room to expand)
Montpelier, VT
Part-time
Remote
Mid, Senior Level
$22/hr - $25/hr
5+ years exp
Maximize your interview chancesHospitals and Health Care
No H1B
Insider Connection @All Brains Belong VT
Get 3x more responses when you reach out via email instead of LinkedIn.
Responsibilities
Coordinate all aspects of Kid Connections program, including matching and introducing participants, checking in with participants at predetermined intervals, collecting qualitative and quantitative feedback, marketing to recruit additional participants
Act as the primary point of contact for families, volunteers, participants, and community partners, initiating and responding to emails and inquiries in a timely, thoughtful, and independent manner.
Develop creative solutions and programming ideas to support program goals, using independent judgment, research, and available tools (including AI where appropriate) to brainstorm new approaches.
Collaborate with ABB staff, volunteers, and community partners to ensure high-quality, inclusive programming that meets the needs of neurodivergent children.
Use technology (e.g., Google Suite products, spreadsheets, AI tools) to enhance efficiency, streamline processes, and improve program outcomes.
Manage Google Sheets to track participants throughout each stage of the program
Run Mail merges in Google Sheets: new participant matches each quarter; follow-up emails monthly; feedback and data collection quarterly
Provide regular updates on program progress, outcomes, and challenges, demonstrating proactive problem-solving without relying on constant supervisor input.
Lead initiatives to continuously improve the participant experience by soliciting and acting on feedback from families and volunteers.
Engage with families from our organization’s medical practice by e-mail, phone, and/or Zoom to onboard and integrate into ABB’s community programs, including but not limited to Kid Connections
Attend weekly staff meeting and share list of unmatched participants to facilitate connections within our community; attend additional meetings and build relationships with community partners
Utilize Discord server to communicate with staff and community members
Represent the program in discussions with the media
Navigate conflicts and [negative feedback] from program participants’ families without close supervision
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Read and accurately transcribe patient and participant data
Access others’ written language and independently compose written language, with or without assistive technology.
Strong written and oral communication skills
Ability to independently draft thoughtful, accurate responses and content for stakeholders.
Adapt communication (tone, word choice, length of conversational turns) to be understood by varying audiences, with diverse abilities, ages, cultures, and roles - this includes our patients, community partners, program participants and their families
Record one’s own notes and prepare one’s own visual supports for auditory instructions, with or without assistive technology.
Exercise judgment and impulse control in the setting of navigating stressful situations
Coordinate multiple ongoing activities and shift between tasks and web browser windows.
Independently ideate and initiate new tasks, and work without close supervision
Manage one’s time by day, by week, and by month to complete required tasks within the budgeted amount of time
Ability to manage large influxes of program applicants following All Brains Belong events, podcast and other media opportunities
Communicate with the media in a way that reflects well on All Brains Belong
Accurately calculate time zones across the world, with or without technological aids, given the global reach of this program.
Independently ideate and implement strategies for marketing the program
Independently create and implement social media promotional content for the program
High school diploma or GED
Minimum of 5 years of experience working in a professional environment
Intermediate proficiency with Google Sheets and Google Forms
Strong track record of problem-solving and decision-making without requiring oversight or guidance.
Experience using technology and AI tools to improve program operations and increase efficiency.
Experience fielding questions from the general public
Experience creating inclusive environments for children and youth who learn, think, and/or communicate differently
Preferred
Experience working in a healthcare setting or another field requiring HIPAA compliance
Experience working with social media as a content creator (Instagram, Facebook, LinkedIn, YouTube)
Benefits
Remote work
Flexible scheduling
Company
All Brains Belong VT
All Brains Belong VT is a non-profit 501(c)(3) organization that is pioneering a new model for healthcare delivery.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
