University of Richmond · 1 week ago
Law Clinic Paralegal & Administrative Specialist - 501918
Richmond, VA
Full-time
Onsite
Entry, Mid Level
$19.72/hr - $26.13/hr
2+ years exp
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Responsibilities
Implement established policies and procedures to coordinate a highly functional law office space to ensure organizational effectiveness, efficiency, and safety.
Field, screen, and respond to prospective client inquiries for legal representation, as well as manage client communications via email and phone.
Perform conflict of interest checks on potential clients, create electronic and/or paper files, and organize extensive documents.
Manage clinic intake process and submit online intake forms to clinic students and clinic directors for potential eligible clients.
Ensure that intake objectives are met and procedures run smoothly when faculty are in court or handling faculty responsibilities.
Oversee the client experience with the students and ensure professional and respectful communication with anyone coming into the office.
Set up and maintain client files in CLIO and Box, as well as manage access to confidential information.
Formally close files when a case terminates, working with student attorneys to prepare closing letters and tabulate hours spent on the client’s case, and coordinate shredding of confidential documents.
Maintain the dockets for all clients for the firms, ensure all deadlines and court dates are met, and work with students to maintain and update the files for each client.
Respond to inquiries from students, clients, and the general public.
Assist the Directors and students in preparing client and research documents, filing court and regulatory agency documents, and notarizing documents.
Coordinate with Directors and students to research case law, statutes, and regulations; draft legal documents, such as letters, motions, subpoenas, summonses, affidavits, briefs, and other pleadings, using judgment and attention to detail for content, accuracy, and completeness.
Collaborate with Directors and students to prepare court documents for filing, including copy editing, cite checking, preparing tables of contents/authorities, and assembling exhibits.
Train students in the functioning of the case management system, answer student questions throughout the semester, and train students on how to work with paralegals.
Keep in close communication with attorneys and students to ensure that deadlines are calendared and met and files are appropriately maintained.
Coordinate client meetings with both Directors and students, including with incarcerated clients. Maintain contact information and protocols for meetings at both state and federal correctional facilities.
Keep clients informed by maintaining contact, scheduling meetings, and communicating case progress.
Communicate with courts, judges, and local agencies to confirm and coordinate client meetings and court hearings.
Maintain up-to-date comprehensive lists of active files for supervising attorneys.
Assist Directors and students with the discovery process.
Assist Directors and students with trial preparation by organizing exhibits, scheduling witnesses, and preparing trial binders.
Maintain strict confidentiality of all matters within the office.
Assist in setting up a new civil litigation clinic.
Assist Directors with tracking student class and client service hours as required by the American Bar Association.
Track approximately 15,000 annual pro bono service hours provided to the community by the clinics.
Assist and help to manage the Clinics’ annual student application and registration process and information session.
Assist in planning and coordinating logistics for a large annual conference.
Assist clinic Directors in preparing and updating class documents and tools, such as syllabi, manuals, and online materials.
Oversee the management and operation of the Clinic legal office.
Make travel arrangements for clinic Directors and prepare reimbursements.
Maintain inventory of supplies and resource materials and replenish as necessary.
Work on and support various computer programs/platforms for matters across the Clinics, including but not limited to Blackboard, student surveys, student registration, and calendaring. Must also be comfortable integrating platforms and working with university IT and Information Services departments.
Coordinate interdepartmentally to support the Clinic’s needs, such as office maintenance/repairs, computer matters, and supplies/furniture.
Assist with event and meeting planning, including reserving space, ordering catering, and communicating with guests.
Qualification
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Required
Ability to work collaboratively with clinic directors, thorough problem-solving skills, and the demonstrated ability to work independently and efficiently with multiple deadlines for overlapping projects
Excellent customer service skills and professional demeanor
Ability to effectively communicate with different constituencies
Strong organizational and administrative skills
Strong written and verbal communication skills
Ability to anticipate needs and work independently
Ability to exercise discretion in a confidential work environment
Time management and multi-tasking skills
Event support and technical assistance
Scheduling for multiple programs and directors
Proficient in Microsoft Office Applications (particularly Outlook, Word, Excel, Publisher, Adobe, Clio, Box, and PowerPoint)
Preferred
Bachelor’s degree preferred, or some college with an equivalent combination of relevant education and experience
Certified VA Notary Public, preferred (or ability to obtain certification after hire)
2-4 years of administrative support experience preferred
3-5 years of experience in legal administration preferred
Paralegal certification, Certified Legal Assistant (CLA) accreditation, or equivalent experience preferred
Company
University of Richmond
University of Richmond is a school in Richmond.
1,001-5,000 employees
H1B Sponsorship
University of Richmond has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (7)
2022 (5)
2021 (8)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Keith McIntosh
Vice President and Chief Information Officer
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