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Cohen Seglias · 2 days ago
Legal Administrative Assistant
Philadelphia, PA
Full-time
Hybrid
Mid Level
2+ years exp
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Responsibilities
Provides secretarial and administrative assistance to attorneys which includes but not limited to:
Finalizes documents for attorney i.e. correspondence, pleadings, etc.
Drafts cover letters
Proofreads documents, checking spelling and formatting
Revises documents as directed
Extensive knowledge of e-filing in PA, NJ and Federal Courts
Coordinates faxing, copying, and mailings, ensuring attachments and exhibits are correctly included.
Heavy IManage/FileSite document management which includes uploading all correspondence, pleadings, etc. received both physically and electronically
Must have experience with formatting briefs and inserting a Table of Authorities and Table of Contents
Heavy PDF editing experience, including combining documents, inserting cover pages for Exhibits, inserting signatures, etc.
Maintains attorney calendar including all appointments, court deadlines, meetings, and all necessary dates Maintain and review all incoming correspondence, pleadings, etc. and be able to calendar important dates and calculate deadlines for pleading and discovery responses.
Maintains files which includes: properly filing correspondence, creating and updating pleadings and discovery indexes, creating folders for documents, etc. in the firm’s document management system.
Updates Firm’s systems with party information, including information regarding representation by attorneys, addresses, etc.
Coordinates financial functions: prepares expense reimbursement forms, makes appropriate check requests and notifies appropriate parties when credit card is used for court filings.
Follows proper procedures when opening new matters, including conflict checks, engagement letters and completing New Client Intake form.
Multi-task assigned duties to ensure work is completed in a timely manner.
Follows Firm’s various Standard Operating Procedures.
Qualification
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Required
2-5 years of heavy litigation experience
efiling experience
strong computer skills, specifically with a document management program
extensive knowledge of e-filing in PA, NJ, and Federal Courts
experience with formatting briefs and inserting a Table of Authorities and Table of Contents
heavy PDF editing experience, including combining documents, inserting cover pages for Exhibits, inserting signatures, etc.
maintains attorney calendar including all appointments, court deadlines, meetings, and all necessary dates
maintain and review all incoming correspondence, pleadings, etc. and be able to calendar important dates and calculate deadlines for pleading and discovery responses
maintains files in the firm’s document management system
updates Firm’s systems with party information, including information regarding representation by attorneys, addresses, etc.
coordinates financial functions: prepares expense reimbursement forms, makes appropriate check requests and notifies appropriate parties when credit card is used for court filings
follows proper procedures when opening new matters, including conflict checks, engagement letters and completing New Client Intake form
multi-task assigned duties to ensure work is completed in a timely manner
follows Firm’s various Standard Operating Procedures
Company
Cohen Seglias
At Cohen Seglias, strong foundations are built on integrity, decency, and hard work—qualities we bring to every deal we close, every dispute we resolve, every case we try, and every interaction we have with clients, colleagues, co-counsel, and opposing counsel.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Edward Seglias
Co-Founder/Senior Partner
Anthony Bottenfield
Partner
Company data provided by crunchbase
