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Foley Hoag LLP · 2 days ago
Legal Administrative Assistant
Boston, MA
Full-time
Hybrid
Entry Level
$58K/yr - $87K/yr
2+ years exp
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Responsibilities
Maintain organized paper and electronic files; design and implement organizational systems where appropriate
Coordinate and modify complex travel arrangements (including international) as directed
Prepare expense reports
Photocopy and scan materials as needed
Prepare all materials related to the firm’s billing process in an efficient, timely manner
Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
Maintain contact management system and manage contact communication processes as needed
Complete daily diaries for timekeepers accurately and on time
Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
Proofread work products to ensure they are complete and accurate
Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
Perform office duties as requested
Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
Participate in firm provided training programs and apply learned skills to work products
Maintain a neat, clean work area
Qualification
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Required
At least two years of litigation and administrative support experience within a law firm environment
Ability to work in a fast-paced environment and deliver work in efficient and timely fashion
Advanced Microsoft Office skills, including Microsoft Word, Excel and PowerPoint
Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
Strong attention to detail and outstanding organizational skills
Strong client service orientation
Excellent verbal and written communication skills
Demonstrated ability to listen to others, follow instructions and accept feedback
Appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion
Ability to work effectively with others
Ability to work independently and strong sense of accountability
Flexibility to work outside standard business hours as needed
Ability to commute to and from firm office location on regular basis
Ability to lift and transport up to 10 lbs
Preferred
Experience with, knowledge of, and a passion for the legal field is preferred
Benefits
Competitive compensation and benefits package
Company
Foley Hoag LLP
Foley Hoag LLP is an acknowledged regional, national and international dispute-resolution powerhouse, and our lawyers are equally adept at
501-1,000 employees
H1B Sponsorship
Foley Hoag LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (4)
2022 (6)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Anton Levchik, CPA
Chief Financial Officer
Diane Scheffler
Chief Operating Officer
Recent News
Company data provided by crunchbase
