88 applicants

Company

Dorsey & Whitney LLP · 2 days ago

Legal Assistant - Corporate (#3865)

Phoenix, AZ

Full-time

Hybrid

Mid Level

4+ years exp

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AdviceLegal

H1B Sponsor Likely

Hiring Manager

Tali Canfield, MA, SHRM-CP

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Responsibilities

Provide legal administrative support to attorneys, serving as a liaison for clients.

Initiate client/matter openings, including conflicts checks, and engagement letters.

Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.

Create and maintain corporate minute books.

Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.

Create, edit, revise, redline, and/or proofread documents.

Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.

Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.

Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.

Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.

Process reimbursement requests, check requests, and vendor invoices.

Coordinate attorney meetings and appointments, including scheduling conference rooms.

Coordinate travel arrangements, including flights, hotels, and rental cars.

Maintain attorney CLE records, including seminar registration and reporting.

Delegate administrative tasks to Department Administrative Assistants.

Provide a high level of customer service to attorneys and clients.

May be requested to perform other duties as requested.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Legal administrative supportMicrosoft OfficeAdobe AcrobatLegal terminology knowledgeJudgment in conflict resolution

Required

High School diploma or G.E.D. equivalent.

At least 4 years of related experience, law firm experience preferred.

Advanced knowledge of Microsoft Office.

Proficient with Adobe Acrobat.

Excellent oral and verbal communication skills.

Attention to detail and accuracy.

Strong organizational skills.

Excellent customer/client service focus and skills.

Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.

Ability to use good judgment in resolving conflict and working in challenging situations.

Ability to maintain client and firm confidentiality.

Positive attitude and ability to work both independently and in a team environment.

Excellent analytical and problem-solving skills; ability to use independent judgment.

Thorough understanding of legal terminology and procedures pertinent to the practice area.

Benefits

Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers

Dental insurance

Vision insurance

401(k) retirement savings plan with Firm contribution

Basic and optional life insurance

Short and long-term disability

Paid time off

Up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth

Paid holidays

Paid volunteer day

Discretionary bonuses (if bonus eligible)

Adoption assistance

Healthcare, dependent care, and transportation pre-tax reimbursement accounts

Back-up child and elder care program

Education and college advising program

Virtual tutoring

Wellbeing programs and activities

Mass transit program (certain offices)

Travel assistance program

24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost

Company

Dorsey & Whitney LLP

Clients have relied on the international law firm of Dorsey & Whitney LLP since 1912 as a trusted legal advisor and valued business partner.

Founded in 1912

Minneapolis, Minnesota, USA

1,001-5,000 employees

http://www.dorsey.com/

H1B Sponsorship

Dorsey & Whitney LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2022 (2)

2021 (5)

2020 (1)