Dorsey & Whitney LLP · 4 days ago
Legal Assistant - Corporate (#3879)
Dallas, TX
Full-time
Onsite
Mid Level
4+ years exp
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Hiring Manager
Tali Canfield, MA, SHRM-CP
Insider Connection @Dorsey & Whitney LLP
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Responsibilities
Provide legal administrative support to attorneys, serving as a liaison for clients.
Initiate client/matter openings, including conflicts checks, and engagement letters.
Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
Create, edit, revise, redline, and/or proofread documents.
Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
Process reimbursement requests, check requests, and vendor invoices.
Coordinate attorney meetings and appointments, including scheduling conference rooms.
Coordinate travel arrangements, including flights, hotels, and rental cars.
Maintain attorney CLE records, including seminar registration and reporting.
Delegate administrative tasks to Department Administrative Assistants.
Provide a high level of customer service to attorneys and clients.
Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
May be requested to perform other duties not listed above.
Qualification
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Required
High School diploma or G.E.D. equivalent.
At least 4 years of related experience, law firm experience preferred.
Advanced knowledge of Microsoft Office.
Experience with heavy editing, formatting, and comparing lengthy legal documents.
Excellent oral and verbal communication skills.
Attention to detail and accuracy.
Strong organizational skills.
Excellent customer/client service focus and skills.
Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
Ability to use good judgment in resolving conflict and working in challenging situations.
Ability to maintain client and firm confidentiality.
Positive attitude and ability to work both independently and in a team environment.
Excellent analytical and problem-solving skills; ability to use independent judgment.
Thorough understanding of legal terminology and procedures pertinent to the practice area.
Preferred
Law firm experience preferred.
Benefits
Comprehensive medical, dental, and vision insurance
Domestic partner benefits (for same-sex and opposite-sex domestic partners)
A generous paid time off policy
Retirement savings plan
Profit sharing contribution
Paid holidays
Paid parental leave
Paid volunteer day
Adoption assistance
Back-up child care program
Well-being programs and activities
A 24/7 confidential employee assistance program
Company
Dorsey & Whitney LLP
Clients have relied on the international law firm of Dorsey & Whitney LLP since 1912 as a trusted legal advisor and valued business partner.
1,001-5,000 employees
H1B Sponsorship
Dorsey & Whitney LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (2)
2021 (5)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
M
Martha Coultrap
Partner
Recent News
bloomberglaw.com
2024-06-04
2024-04-10
2024-04-10
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