Davis Wright Tremaine LLP · 2 days ago
Legal Assistant
Anchorage, AK
Full-time
Remote
Entry Level
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Responsibilities
Understand assigned timekeepers’ practice and clients
Extensive interaction with clients; acts as intermediary with clients and responds to client requests
Manage client billing process, including review and editing of pre-bills
Maintain up-to-date forms, including collaboration with other departments on templates
Check in regularly with attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
Assign appropriate tasks to other departments and support staff. Follow up on status of all projects to ensure timely completion
Communicate clearly with all appropriate team members on project status
Set up data rooms for transactions; provide required information to Information Technology (IT) for initial set up, organize data room structure, populate data room with required documents, communicate access information to data room participants, update and maintain data room, maintain due diligence/document production checklist in connection with data room documents
Identify and organize documents for closings of complex financing or acquisition transactions, prepare initial checklists, research possible forms of documents, manage formatting for uniformity across all documents
Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates
Ensure that relevant documents are filed in the client’s minute book records and that equity ownership information is properly maintained
Docket reminders for annual corporate filings (e.g., stock plan registration)
Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
Maintain attorney and client records. Maintain email and electronic records
Open new client and new matter files
Schedule and coordinate appointments, meetings and conference calls and maintain calendars
Answer, screen, and respond to phone calls
Prepare and submit expense reimbursement reports and check requests
Make travel arrangements
Schedule conference rooms and arrange for food service and audio-visual equipment as needed
Assist fellow assistants and additional attorneys as needed
Notarize documents. Position may require secretary to become and maintain Alaska Notary
Qualification
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Required
High degree of attention to detail and organizational skills
Fluency in English, including excellent spelling, grammar, and proofreading skills
Ability to prioritize assignments and tasks on a constant and fast-paced basis, keeping all parties informed
High level of initiative, including understanding and following work instructions with minimal supervision
Exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner; team-oriented mindset
Strong skills in word processing and computer use: proficiency in MS Office Products (Word, Outlook, Excel, PowerPoint) and Kofax PDF or similar software; ability to perform internet research, including deftly navigating the Alaska Division of Corporations and Alaska Department of Natural Resources websites
Ability and willingness to learn new programs and program updates
Strong communication skills, both verbal and written, with internal, client, and government contacts
Ability to partner with staff in other offices
Availability and willingness to work overtime as needed or requested
Preferred
Prior transactional experience strongly preferred
Current experience with transactions, mergers and acquisitions, or real estate practices strongly preferred
Knowledge of legal time keeping programs and NetDocs a plus
Ability to read and understand court rules, including rules for courts you have not worked with before, and compliance with assigned judge’s Individual Rules and Practices a plus
Associates Degree or higher preferred
Position may require secretary to become and maintain Alaska Notary
Benefits
Choice of health and vision insurance plans
2 paid volunteer days for qualifying community service work
Dental plan
Fertility and adoption benefit
Paid sabbatical after 13 years of service
Tuition reimbursement
Commuter benefits
Retirement contribution
Company
Davis Wright Tremaine LLP
What does success look like for you? The answer will be different for every client and for everyone who joins our firm.
Founded in 1944
1,001-5,000 employees
H1B Sponsorship
Davis Wright Tremaine LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (5)
2021 (2)
Funding
Current Stage
Late StageLeadership Team
Julia Bennett
Chief Marketing and Business Development Officer
P
Patrick Green
Partner
Recent News
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