200+ applicantsPosted by Agency

Company

Original Job Post

The Phoenix Group · 3 days ago

Legal Secretary

Boston, MA

Full-time

Hybrid

Mid Level

3+ years exp

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Hiring Manager

Valerie Mielnicki

Insider Connection @The Phoenix Group

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Responsibilities

Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)

Conserve assignments’ time by reading, researching & routing email correspondence

Liaise with various support departments of the Firm on behalf of assignments

Maintain assignments’ calendars, plan and schedule meetings, conferences, teleconferences, video conferences, and travel

Analyze, allocate, process, and monitor complex expense reports

Maintain and update assignments’ client/matter lists, Outlook contacts, and Marketing mailing lists

Responsible for assignments’ annual mailings

Research and route correspondence

Produce information by formatting, inputting, editing, retrieving, copying, and transmitting documents

Proofread and review all work produced

Receive, screen, and transfer telephone calls; relay telephone messages according to method preferred by assignments

Submit requests for conflicts reports; prepare and monitor creation of new business forms

Coordinate client billing with billing specialist

Enter, proofread, and finalize assignments’ time entries on a daily basis

Maintain assigned lawyers’ files pursuant to the Firm’s Policy on Records Management

Support visiting lawyers/clients when required

Work well with all levels of internal management and staff as well as outside clients and vendors

Work harmoniously and effectively with others as part of a team

Show ownership and commitment to the job; accept responsibility for actions

Exercise confidentiality and discretion

Volunteer to assist others and seek out work during slow periods in workload

Continue to develop skills and abilities

Maintain a safe and unobstructed work area, including a neat and well-organized desk; demonstrate safe work practices

Perform other duties as assigned

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office SuiteOutlookWordExcelDocument Management SystemsDeskSiteComputer skillsInternet research skillsLiaising with support departmentsCalendar managementExpense report processingClient/matter lists managementMarketing mailing lists managementFormatting documentsProofreadingConflict reportsClient billing coordinationTime entriesRecords managementVisiting clients supportVendor managementSafe work practices organizational skillsAttention to detail judgment interpersonal communication skills analytical skillsProblem-solving skills time management skills work independently

Required

Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)

Knowledge of Document Management Systems (i.e., DeskSite)

Strong organizational skills and attention to detail

Good judgment and strong interpersonal communication skills

Strong analytical and problem-solving skills

Strong time management skills

Requires strong computer and Internet research skills

Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner

Ability to work independently and anticipate needs of assignments

Maintains composure while meeting multiple deadlines (even with frequent interruptions)

Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)

Converses assignments’ time by reading, researching & routing email correspondence

On behalf of assignments, liaise with various support departments of the Firm

Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments

Analyzes, allocates, processes and monitors complex expense reports

Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists

Responsible for assignments’ annual mailings

Researches and routes correspondence

Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents

Proofreads and reviews all work produced

Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)

Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms

Coordinates client billing with billing specialist

Enters, proofreads and finalizes assignments’ time entries on a daily basis

Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management

Support visiting lawyers/clients when required

Ability to work well with all levels of internal management and staff as well as outside clients and vendors

Works harmoniously and effectively with others as part of a team

A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions

Exercises confidentiality and discretion

Volunteers to assist others and seeks out work during slow periods in workload

Continues to develop skills and abilities

Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices