200+ applicants

Company

Original Job Post

TRAILS · 2 days ago

Materials Coordinator

United States

Full-time

Remote

Entry, Mid Level

$34.70/hr - $36.43/hr

2+ years exp

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Responsibilities

Prepare and send finalized materials to an external vendor for translation into multiple languages

Verify accessibility of materials to be hosted on the TRAILS website

Verify that all hyperlinks embedded within materials are operational

Verify that file labeling and location follow established naming conventions

Create thumbnail images for new materials hosted on the TRAILS website and revise thumbnail images for existing files as needed

Update Airtable records to reflect material status (all languages), location (shared drive; TRAILS’ website), and any notes needed for historical context

Prepare English materials built using a variety of platforms (InDesign, Google Docs, Google Slides) for translation into multiple languages in accordance with TRAILS’ standard operating procedures

Review materials post-translation for alignment with TRAILS quality and branding, and identify areas for additional quality assurance checks if needed

Track the progress of materials through the development process, including translation, and document in Airtable in accordance with TRAILS standard operating procedures

Flag materials behind or ahead of their designated production timeline for managers to allow for potential reallocation of resources or timeline adjustments

Monitor the progress of materials under development via Airtable (a project management system)

Upload materials intended to be shared publicly to AWS (Amazon Web Services) and AWS cloud-based file storage system in accordance with TRAILS’ standard operating procedures

Archive outdated materials from the TRAILS website in accordance with TRAILS’ standard operating procedures

Collaborate with internal teams (Tech Innovations, Clinical, Communications, Trainings) to provide status updates on materials under development and revision

Assist in making minor revisions to materials under the direction of other Materials Team staff members

Communicate with external vendors to acquire language translations of materials within the TRAILS library, including troubleshooting files if needed

Attend all staff meetings and retreats, workgroups and other relevant TRAILS meetings as necessary

Support TRAILS team with all hands-on deck events as needed and other team initiatives

Qualification

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Administrative TasksOrganizational SupportProject ManagementGoogle SuiteContent Management SystemsWebsite PublishingCloud Computing PlatformsData EntryMaterial TranslationAdobe InDesignMultilingualProofreading

Required

2+ years experience performing administrative tasks and providing organizational support to program success

2+ years experience utilizing project management system (Airtable, Monday.com, etc) to manage projects in collaboration with colleagues

2+ years experience working within the Google Suite (Google Docs, Google Slides)

Experience with content management systems to publish content to a website

Experience using cloud computing platforms (Google Cloud, Salesforce, Amazon Web Services, etc.)

Experience with data entry

Experience with material translation

Preferred

Multilingual in English and Spanish highly preferred

Proofreading experience a plus

Experience with Adobe InDesign a plus

Bachelor's degree in office administration, office systems technology, business, administrative services, marketing, communications, or related discipline

Applicable experience and competencies may be considered in lieu of formal education