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Town of Andover · 2 days ago
Office Assistant - Records Administration
Andover, MA
Full-time
Onsite
Entry Level
$57K/yr - $68K/yr
2+ years exp
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Insider Connection @Town of Andover
Responsibilities
Word process various forms and reports; perform data entry and produce spreadsheets.
Generate reports and distribute to appropriate parties.
Maintain departmental files; photocopy materials; sort and route mail; fax materials.
Perform various tasks to improve the data quality of the Records Management System.
Maintain and update department files and records, including departmental reports, citations, firearm identification cards, bicycle permits, etc.
Locate and retrieve materials; place materials in proper location.
Purge archives periodically according to Retention Schedules.
Provide comprehensive back-up coverage to Data Specialist and Records Clerk.
Conduct a variety of crime and statistical analysis in support of crime analysis activities.
Assist staff and authorized guest connection to wireless, projectors and printers.
Maintain office supplies including departmental printer toner, and replace toner as requested.
Perform matron duty upon request.
Perform related duties as required.
Qualification
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Required
Knowledge of standard office procedures, practices, forms and equipment; dexterity and accuracy in operating adding machines and word processing keyboards.
Thorough knowledge of all aspects of the administrative services required and provided by the Andover Police Department.
Ability to prepare routine correspondence and reports utilizing computerized office applications.
Ability to understand, learn, interpret and explain policies and procedures, Massachusetts Public Records Law including S.O.R.I and C.O.R.I. regulations, and to apply such guidelines appropriately to different situations.
Proficient with Microsoft Windows and Office and ability to learn customized software such as Records Management Systems and to maintain accurate databases and provide customized reports.
Ability to interact effectively and pleasantly with a wide variety of individuals, including customers, co-workers, outside professionals and members of the public.
Ability to understand, select and perform basic mathematical calculations, efficiently and accurately and to accurately reconcile payroll records.
Ability to perform multiple tasks and deal effectively with interruptions.
Ability to perform detailed work accurately and with dispatch.
Duties require 2 years secretarial or business school with knowledge of office administration, secretarial practices, financial transaction record keeping and automated office systems and procedures; 2+ years of related experience; or any equivalent combination of education and experience.
Prior work within a public safety organization preferred.
Company
Town of Andover
The Town of Andover is located 22 miles north of the state’s capital, Boston, Massachusetts, and is home to over 33,000 residents living in a suburban community of 32.1 square miles of which 31 (96.5%) square miles is land and 1.1 (3.5%) square miles is water.
1,001-5,000 employees
Funding
Current Stage
Late StageLeadership Team
Ashley Baldwin
Founder and Director of Youth Program
Paul Puzzanghera
Chief Information Officer
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