Be an early applicantLess than 25 applicantsPosted by Agency

Company

Original Job Post

Robert Half · 2 days ago

Office Assistant

Schaumburg, IL

Contract

Onsite

Entry Level

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Insider Connection @Robert Half

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Managing incoming and outgoing calls, ensuring messages are accurately taken and relayed to the appropriate personnel.

Greeting visitors in a professional manner, determining the nature of their visit, and directing them accordingly.

Overseeing the scheduling of meeting rooms and ensuring they are appropriately set up.

Assisting with travel arrangements and car service bookings as required.

Overseeing the handling of incoming and outgoing mail and packages.

Entering work orders into the building maintenance portal as necessary.

Assisting with building access card maintenance and ensuring security protocols are followed.

Maintaining office supplies and snack inventory, and reordering as necessary.

Administering customer contracts in the database, tracking the process, and filing electronically.

Keeping the reception area clean, organized, and welcoming.

Executing day-to-day administrative tasks and providing backup support as needed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Office administrationReceptionist dutiesFilingData entryOffice equipment useAnswering inbound callsManaging meeting schedulesBooking meeting roomsManaging cancellationsReschedulingOutgoing mail packages handlingPreparationOrdering office suppliesMaintaining inventoryFast-paced office environmentBasic computer skillsMS Office SuiteCommunicationOrganizationalProblem-solvingTeam playerPositive attitude work ethic

Required

Must possess skills in office administration

Experience in performing receptionist duties

Proficient in basic office skills such as filing, data entry, and use of office equipment

Ability to handle answering inbound calls professionally and efficiently

Experience in managing meeting schedules, including booking meeting rooms and managing cancellations or rescheduling

Proficiency in handling outgoing mail packages, including preparation, tracking, and distribution

Experience in ordering office supplies and maintaining inventory

Strong communication and organizational skills

Ability to multitask and prioritize tasks in a fast-paced office environment

Must be a team player with a positive attitude and strong work ethic

Basic computer skills including familiarity with MS Office Suite (Word, Excel, PowerPoint)

High school diploma or equivalent required

Preferred

Associate's or bachelor's degree preferred

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) Plan

Company

Robert Half

Glassdoor

3.8

Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers.

Founded in 1948