Hexagon Bio · 2 days ago

Office Coordination Intern

Menlo Park, CA

Internship

Onsite

Intern Level

$24/hr - $34/hr

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BiotechnologyHealth Care

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Responsibilities

Perform administrative tasks in support of business operations.

Support employee onboarding through the coordination of first-week schedules to create a positive onboarding experience for new hires.

Coordinate recruiting efforts including assisting with job postings, liaising with hiring managers and interview teams, arranging interview schedules and supporting candidate care.

Assist with the research, project management, and implementation of special projects to enhance operational efficiency.

Support shipping and receiving.

Coordinate monthly team-building events to contribute to our vibrant company culture.

Assist the outsourced IT team with the execution of day-to-day onsite IT support tasks to maintain smooth operations.

Greet visitors and vendors to foster a professional atmosphere in our workspace.

Facilitate filing, office supply management, and distribution of mail to ensure a well-organized workspace.

Support the coordination of visitor travel, ensuring a seamless experience for guests.

Liaise with property management for facilities maintenance and janitorial needs.

Support lab operations as needed with administrative and organizational tasks to maintain a safe and efficient lab environment.

Manage and restock snacks and beverages and maintain kitchen equipment to keep the team fueled.

Qualification

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Relevant ExperienceMenlo Park LocationCustomer Service Oriented Work in OfficePunctualityGSuite tools proficiencySchedulingCalendar managementInterpersonal skillsVerbal communicationWritten communicationAttention to detailTime management