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Company

Original Job Post

Alexandria Real Estate Equities, Inc. · 2 days ago

Office Coordinator

Boston, MA

Full-time

Hybrid

Entry Level

1+ years exp

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Responsibilities

Responsible for greeting and managing visitor flow, handling phone systems, providing guest services, validating parking, and serving as the office’s first point of contact.

Maintain cleanliness and organization of the office, ensuring conference spaces are clean and ready for meetings.

Promote a positive workplace culture through the administration of various office programming.

Support in the onboarding process of new employees.

Perform and assist in various support duties including running special errands, filing, scanning, expense reports, meeting and event planning and calendar management.

Order and maintain inventory of all office supplies, printers, and office snacks/beverages.

Manage and distribute all mail and packages, coordinating outgoing mail needs including preparing FedEx packages.

Research and code invoices for payment. Communicate with vendors regarding status of payment, as needed.

Administer office and building security and parking access requests.

Initiate and prioritize work order requests, partnering with cleaning, security, and building maintenance vendors as related to the regional office.

Support emergency administration and preparedness for the office, including defibrillator checks and maintenance and distribution of emergency backpacks.

Coordinate catering needs, as requested, including scheduled office lunches.

Assist with regional team event coordination and execution, including gifting requests.

Maintain office vendor relationships and assist in the sourcing of new vendors and services.

Collaborate with other team members on special projects, as needed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

SchedulingCalendar managementMicrosoft OfficeWordExcelPowerPointOutlookProblem-solvingHard-workingPositive attitudeSense of urgencyInterpersonal skillsRelationship buildingAnticipating needsTeamworkVerbal communicationWritten communication

Required

Bachelor’s Degree strongly preferred.

1+ years of experience in office experience required.

Thorough knowledge of all general office practices, protocols and procedures required.

Superb organizational skills with excellent attention to detail and must be able to maintain a high level of accuracy and work diligently.

Must be able to multi-task and work well under pressure, while maintaining a positive attitude.

Must possess a sense of urgency, be highly proficient and organized in scheduling and maintaining calendars.

Must possess very strong interpersonal skills and the ability to build relationships with individuals at all levels.

Be able to anticipate needs, work in a fast-paced environment.

Willing to work as part of a team and support the office as needed.

Highly proficient in Microsoft Office including but not limited to: Word, Excel, PowerPoint, and Outlook.

Exceptional verbal and written communication and people skills.

Benefits

100% company-paid premiums (top-tier health, dental, and vision plan for you and your family)

Generous 401(k) profit sharing plan

Ample paid vacation, sick, and holiday time

Paid parental leave

Generous rewards and recognitions

Charitable gift matching

Annual paid time off for volunteering

Wellness and fitness incentives

Mentoring and career development opportunities

Life insurance, disability plans, and an Employee Assistance Program

Company

Alexandria Real Estate Equities, Inc.

Founded in 1994

Pasadena, California, USA

501-1,000 employees

http://www.are.com

H1B Sponsorship

Alexandria Real Estate Equities, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (3)