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Overview

Company

Original Job Post

myGwork - LGBTQ+ Business Community · 3 days ago

Office Coordinator

Chicago, IL

Full-time

Onsite

Mid Level

$25/hr - $30/hr

3+ years exp

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Responsibilities

Address client and colleague complaints in a timely, courteous, and professional manner to ensure full resolution and client/customer satisfaction.

Directly interact with janitorial or security staff to address and resolve complaints.

Provide administrative support to Account Director and other team members as required.

Create Purchase Orders in compliance with policies and procedures for Account Director and Operations Managers.

Ensure Purchase Orders are receipted upon completion of work, investigate, and resolve unmatched logged vouchers and goods received not vouchered items.

Support all staff by providing time keeping, CMMS matrix monitoring and correction, client reporting, Intranet site content management and other general office support.

Facilitate meeting room reservations and set-ups; coordinate special events.

Communicate information regarding events, facility issues, scheduled work and fire drills to all building occupants.

Maintain database of site tracker information (property management, emergency contacts, service provider information, etc.).

Track all client deliverables and ensure requests are completed timely by assigned team members.

Answer main switchboard, directing calls to the appropriate extension.

Maintain Conference Room Reservations using outlook software and assist with the booking of meetings and conferences.

Monitor Room Reservations Mailbox, responding to and initiating service as needed.

Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.

Welcome interviewees and new hires. Notify their on-site contacts.

Support conference room set-up services as needed, including booking, set-up, break-down, regular inspections, and occasional standby support as needed.

Communicate A/V requests to the appropriate Site Service or Information Technology personnel.

Assist with the administration of space audits, facility condition inspections, office move projects, and other initiatives as needed.

Facilitate notification and custody of deliveries to reception for colleagues.

Assure all guests are registered in compliance with security policies and guest badges are logged, collected, and maintained.

Assure the visitors' entrance and reception area are well maintained. Initiate service requests to Building Management as needed to correct.

Qualification

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Office ExperienceMicrosoft Office Suite ProficiencyChicago CommuteOrganizational SkillsProblem-Solving Ability